Administrative Support Officer - Station Safety, Health and Environment Adviser

The Safety, Health and Environment department is an integral part of RAF High Wycombe, ensuring that the Station complies with legislation and RAF Policy, and providing assurance to the Head of Establishment. The Admin Support provides assistance to the Safety, Health and Environment Adviser, Deputy Safety, Health and Environment Adviser and Fire Focal Point and Flight Safety Officer.

This is a varied role which involves liaising with a large number of contacts on Station, including military personnel, civil servants and contractors on a diverse range of Safety, Health and Environmental matters.

This position is advertised at 37 hours per week., Duties of the role include:

• Acting as Secretary for the quarterly Total Safety Committee Meeting and other Safety Meetings: planning in meetings, writing and distributing Minutes and chasing up an actions from meetings.


• Ensuring that online Communications Pages are kept up to date (e.g. Health & Safety SharePoint page)


• Sending out Communications to Station, unit Safety, Health and Environment Representatives and Building Custodians.


• Responding to questions and queries by e-mail, Skype or in person.


• Booking meetings, audits and visits.


• Helping to prepare presentations and documentation for meetings.


• Contacting units to ensure that they have completed 6 Monthly Workplace Inspections and actions arising at audits.


• Filing documents (electronically and hard copies).


• Ordering stationery and completing print requests for the office.


• Ensuring that the office inventory of equipment is maintained., We'll assess you against these behaviours during the selection process at application and interview:


• Communicating and Influencing


• Managing a Quality Service


• Making Effective Decisions


The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.,
• UK nationals


• nationals of the Republic of Ireland


• nationals of Commonwealth countries who have the right to work in the UK


• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)


• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)


• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020


• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  Computer skills are essential. Knowledge and experience of SharePoint, Microsoft Teams, Microsoft Excel, Microsoft Word and Microsoft Outlook is desirable., Communicating and Influencing


• Managing a Quality Service


• Making Effective Decisions
  
  The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
  
  Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.


• Learning and development tailored to your role.


• An environment with flexible working options.


• A culture encouraging inclusion and diversity.


• A Civil Service pension with an average employer contribution of 27%.


• 25 days annual leave, increasing with each year of service up to 30 days.


The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.