Assistant Caretaker / Cleaner for the Digby Hall

The main objective of the role is supporting the Caretaker/Cleaner with the cleaning, preparation, supervision of the venue to ensure that it is prepared to a high standard and ready for its allocated uses. To cover for the Caretaker/Cleaner during periods of annual leave, sickness and rest days. This is a physically demanding role and requires a very flexible approach to working hours, including early mornings, late nights and weekend working. For these reasons, the role would suit someone living in the town or nearby., Main Purpose of Job: The post holder will work under the general supervision of the Caretaker while also liaising with the Facilities Officer in relation to the utilisation of the venue.

The key duties include supporting the Caretaker/Cleaner with the supervision, cleaning, preparation, management of systems to include the PA and lighting, and maintenance of the venue to ensure that it is prepared to a high standard and ready for its allocated uses.

To cover for the Caretaker/Cleaner during periods of annual leave, sickness and rest days.

Working Relationships: The post holder has contact with: Internally, all members of staff and Councillors. Externally, local groups and organisations, residents and users of the facilities.

Main Duties & Responsibilities

1.0 Venue Supervision

1.1 To open and close the venue at times appropriate to the booking schedule.

1.2 To secure the venue when not in use.

1.3 To monitor the activities in the venue to ensure that hirers comply with the Terms and Conditions of Hire and other statutory requirements.

1.4 To retain custody of the keys to the building and respond to alarm call outs and civil emergencies.

2.0 Venue Cleaning

2.1 To clean the venue on a regular and planned basis to ensure a high standard of presentation.

2.2 To ensure that the venue remains tidy and that all furniture and equipment is appropriately stored after use.

2.3 To monitor stocks of cleaning supplies and other consumables and to advise the Grounds and Property Manager / Facilities Officer to ensure that they are replenished in good time.

2.4 General cleaning duties should be carried out to fit in with the day-to-day use of the venue and this could include early mornings, early evenings and weekends.

2.5 Daily cleaning of the Digby Hall, including:

· all toilet facilities (check and if required replace all consumable items toilet rolls, soap, paper towels etc) including floors, tiles and mirrors,

· kitchens including floors, tiles cookers and work surfaces - check cleanliness of fridge cupboards, utensils and that the kitchen is in a hygienic condition

· the bar area

· halls and rooms

· all circulation areas

· tables and chairs, empty all bins

2.6 Weeklycleaning of tiles, doors and walls in kitchen, removal of any marks on other walls, clean and polish floors, disinfect internal drains in toilets, kitchen and bar, dust window ledges, sweep around emergency exits, clean glass in main entrance.

2.7 Monthly cleaning to include high level dusting of all areas. Check operation of all electrical and mechanical cleaning equipment.

2.8 Six monthly cleaning to include a deep clean of the kitchen and all kitchen cupboards.

3.0 Venue Preparation

3.1 To set out or make available the required chairs, tables and other equipment provided by the venue for the hirer.

3.2 To check the venue for the cleanliness of booked facilities, including toilets, kitchen, tables and chairs etc.

3.3 To check that there is an adequate supply of consumable items - toilet rolls, soap, paper towels, etc.

3.4 To pre-set heating to required level (if needed) in advance of the time of the booking.

3.5 To meet potential hirers and show them the facilities of the venue.

3.6 To meet hirers on arrival at the venue and inform them about the use and operation of the lighting including hall, stage and bar (if required), the ventilation/heating system, explain kitchen and toilet facilities and the location of fire extinguishers, emergency exits and evacuation procedures.

3.7 To agree procedure for locking the venue at the end of the booking.

3.8 To inspect all facilities to ascertain all is generally in an acceptable order following a booking and any damage to be brought to the attention of the Grounds and Property Manager / Facilities Officer.

3.9 To ensure all equipment is maintained in good working order and is available for hirers as required.

3.10 To assist hirers with the setting up of audio and visual equipment, such as microphones, lighting and projector.

4.0 Management of Systems

4.1 To manage and adjust systems and services within the venue as and when required with particular regard to:

4.1.1 Testing the fire alarm system on a weekly basis and recording the results.

4.1.2 Testing the emergency lighting system monthly and recording the results.

4.1.3 Check kitchen appliances on a weekly basis and record the results.

4.1.4 Check all ladders monthly and record results.

4.1.5 Regulating the heating system to ensure that an adequate level of heating is maintained while ensuring the unnecessary usage is avoided.

4.1.6. To ensure that the PA system and lighting is prepared for hirers. Relevant training will be made available to ensure the effective use of this equipment.

5.0 Venue Maintenance

5.1 Assist with the general repair, maintenance and decoration of the building.

5.2 To keep all car parking areas and pathways clean and clear of litter.

5.3 To ensure equipment is stored correctly and that the storeroom is kept in a clean and orderly fashion.

5.4 To ensure that the Grounds and Property Manager / Facilities Officer is promptly informed of any new maintenance issues.

6.0 General Duties

6.1 Ensure that Health and Safety rules are always observed including the wearing of protective clothing and footwear, etc.

6.2 Ensure that all Health and Safety checks are carried out in accordance with instructions and written reports submitted to the Facilities Officer.

6.3 To complete such paperwork, timesheets, etc as may reasonably be required.

6.4 Undertake such additional duties as the Town Council may reasonably require.