Operations & Administration Manager

Are you ready to be at the forefront of a dynamic industry, driving excellence in administration and finance? We're seeking a motivated individual to pioneer a new role aimed at supporting our business leads and bringing our reporting, finance and legal processes into one place.Reporting directly to our Global Head based in London, you'll play a pivotal role in ensuring seamless administrative operations across multiple clients.Responsibilities:Financial Management: Take charge of our financial processes, from invoicing to liaising with finance departments. You'll ensure adherence to internal and external company processes, meticulously tracking every transaction.Client and Publicis Finance Systems: Skillfully navigate purchase order creation, invoicing, and third-party supplier payments through our finance team, ensuring accuracy and efficiency in every transaction.Legal Compliance: Uphold the rules of engagement in all statements of work and supplier contracts. Collaborate with legal
teams on contractual negotiations and dispute resolution, ensuring compliance with regulatory requirements.Resource Tracking: Keep a close eye on resources and profitability, identifying areas of improvement and ensuring efficient resource allocation, optimizing our operational efficiency.Monthly Reporting: Provide regular reports on the revenue pipeline, client profitability, and project status to management, delivering actionable insights to drive strategic decision-making. Skills and Experience:Attention to Detail: Strong eye for detail is a must-have.Financial Reporting: Proficiency in financial reporting is essential.Excel Wizardry: Excel skills are key, including data manipulation, formula use, and data analysis.Software Knowledge: Experience with Salesforce, Altair, BQMS, Monday.com, and MX Maintenance would be advantageous.Proactive and organised: We are looking for someone who is able to manage their workload, work across multiple teams and put in processes to ensure
efficiency across the different workflowsAt Publicis Sport & Entertainment, we value dedication, innovation, and teamwork. If you're ready to make a meaningful impact in a fast-paced environment, apply now and be part of our exciting journey!

Publicis Sport & Entertainment is a wholly owned division of Publicis Groupe. Driving value for brands and rights holders in sport and entertainment, we are headquartered in London with offices in fifteen markets around the world. Adopting the Publicis Groupeu2019s Power of One model, Publicis Sport & Entertainment is active across the entire value chain, from strategic consulting and research to creative leadership, content creation, PR, social/digital activation and experiential execution. We offer partners a unified, client-centred model that gives them access to all the Groupeu2019s expertise, tools, and insight that has been built through work for some of the biggest brands and rights holders over the last 20 years. Publicis Sport & Entertainment works with a number of leading brands and rights holders including; Gillette, Samsung, Disney, TikTok, World Athletics, FIFA, IOC and UEFA.Our CommitmentnPublicis Sport & Entertainment is committed to building a culturally diverse
workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background., Publicis Sport & Entertainment has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.GREAT LOCAL
DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.Full details of our benefits will be shared when you join us!Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.#LI-Hybrid