Operations Coordinator

You will be working as part of a team within the company, managing and ensuring all paperwork for transport and bookings is adequately maintained on a daily basis. The position is key to ensuring daily communication between materials coming into site, leaving the site and customer liaison.

The position is a varied role and requires liaison with other members of the team in operations to ensure compliance with the site Permit and efficient use of the plant.

Main Responsibilities:

• Support the Operations Manager in all bookings of Inbound and Outbound waste. Monitoring the phones and emails, dealing with suppliers, customers and enquiries or directing calls to the correct colleague.


• Confirm customer quotations and generate relevant paperwork for yard/driver i.e. Con Note, Waste Declaration.


• Maintain and update computer/manual records.


• Create Purchase Orders where requested and authorised to do so.


• Undertake any site inductions as required in conjunction with the Health & Safety Manager


• Meet and greet visitors to site if required.


• Update traffic schedule.


• Create and maintain database of disposal routes for Yellowstone.


• Daily discussion with Managing Director, Site Manager & Operations Manager on all scheduled outbound and inbound loads.


• Liaise with Site Manager on current packaged waste stock and processing plan.


• Manage the Garage round in liaison with Slicker


• Ensure the Peter Cooper waste collection requirements are managed.


• Check and record drivers are complying with working time directive to ensure the average 48-hour weekly week is not exceeded


• Ensure drivers download their Digital Tacho Cards every Friday/Monday, and this is updated to Smart Analysis. Print off Driver Weekly Infringement reports and present to drivers to obtain signatures. Follow-up any infringements with management as necessary


• Check drivers defect reports and follow-up any maintenance requirements to ensure drivers vehicles are road worthy


• Arrange 6 weekly inspections for all vehicles and ensure any defects are fixed.


• Ensure Drivers are equipped with and use appropriate PPE and staff uniform to present a professional image to the drivers


• Complete and distribute the Daily Update by 170() Hrs.


Other Responsibilities:

• Comply with Health & Safety requirements: as per training, policies, procedures, risk assessments, method statements, safe systems of work etc.


• Actively seek to improve safety culture


• Report any H & S issues/accidents/near misses to yard supervisor immediately.


• Attend training as required by Yellowstone to maintain personal qualification/competence. Comply with the company equal opportunities policy and promote equality


• Maintain a clean office environment.


• Any other duties as required by the Site Manager.


The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.


• Good customer service/telephone manner with clients.


• Excellent communication skills with drivers, yard staff and other colleagues.


• Numerate and literate to process paperwork associated with the role.


• Keen to learn new skills and develop own knowledge.


• Must be able to work as part of a team as well as individually.


• IT skills in Word and excel.
  
  Yellowstone are a leading national hazardous waste provider operating in the niche of oil and water management. With a diverse range of blue chip clients, there are multiple opportunities for the right candidate to make a real impact on our processing and increasing our efficiency through team work and management. Yellowstone has a relatively compact site and it is critical to ensure a fast turnaround of product is supported through your judgement and experience.