Recruitment Administrator

To support the Trust with all areas of recruitment administration, acting as a main point of contact for initial enquiries and supporting candidates through the recruitment journey. To provide support across the full recruitment cycle, selection process and onboarding process, ensuring that we offer a first-class candidate experience that is efficient, professional and informative. To ensure that all processes are carried out using the Trust's agreed policies, guidance and templates and Keeping Children Safe in Education (KCSiE)., Recruitment & Selection

· To create, prepare and place job adverts on all relevant job platforms used by the Trust once authorisation to recruit has been granted, using agreed Trust templates.

· To liaise with the recruiting manager to ensure that short-listing processes are being carried out effectively ensuring fair processes are followed at all times.

· To arrange interviews; by supporting in the preparation of interview schedules, inviting candidates to attend for interview and providing all the paperwork ready for the academy to facilitate the interview process.

· To carry out online checks for shortlisted candidates.

· To request references for shortlisted candidates.

· To discuss interview outcomes with the recruiting manager and make job offers for all successful candidates, through issuing of conditional job offer letters, in line with Trust templates.

· To advise candidates when they have been unsuccessful, either at the shortlisting stage or after interview.

· To complete all pre-employment checks for new employees, as required by KCSiE and Trust policies. To communicate progress to the recruiting manager in a timely manner, including where there are any issues or delays.

· To refer any issues with pre-employment checks to the Head of Recruitment and Resourcing or the relevant People Partner.

· To support the Head of Recruitment and Resourcing in preparing and ordering goods for marketing campaigns

· To use the correct branding throughout all recruitment activity both internally and externally

· To deal with ad hoc issues around recruitment which might arise, involving recruiters and candidates.

Onboarding

· To issue a contract of employment to new employees, ahead of their start date.

· To carry out the onboarding process for all new starters, ready to hand over the process to the academy on the employee's start date.

· To liaise regularly with colleagues to ensure new starters are accounted for and ensuring induction paperwork is completed and returned completed for HR file.

Records and data

· To enter all new starters to the Trust's payroll system in a timely manner in advance of them starting with the Trust.

· To ensure that all HR electronic files are compliant in line with relevant legislation/ GDPR retention periods and assist with audit and inspection processes.

Safeguarding & the Single Central Record (SCR)

· To ensure that all new employees are added to the SCR; recording all pre-employment checks and onboarding activities and ensuring compliance.

· To ensure all relevant recruiting managers have completed safer recruitment training, maintaining the central record accordingly

General Responsibilities

· To undertake filing on a regular basis and any archiving when necessary

· To ensure that all correspondence and documents created are saved correctly on our HR Shared Drives in a logical and structured fashion

· To assist with any ad hoc projects as and when required

· To attend all relevant team meetings and provide input

· To ensure that all aspects of data protection and confidentiality are maintained at all times

· To identify any improvements that will allow us to undertake administration in a more efficient and timely way

Generic Responsibilities of all Active Learning Trust Employees

· To consistently uphold the Trust's Aims, Visions and Values.

· To work in a co-operative and polite manner with all stakeholders and visitors to promote and enhance the reputation of the academies and Trust.

· To work with children and young people within the framework of the academy in a courteous, positive, caring, and responsive manner.

· To take an active and positive role in the Trust's commitment to the development of staff and review procedures, undertaking training as required.

· To act in a professional way that is consistent with the values and expectations of the Trust.

· To be responsible for promoting and safeguarding the welfare of children and young persons.

The Active Learning Trust is committed to safeguarding and promoting the welfare of all children and young people. We expect all staff to actively share this commitment. All adults working in our Trust in whatever capacity will be part of a thorough safer recruitment process. All appointments will be subject pre-employment checks including the taking of satisfactory references and enhanced criminal record clearance (via the Disclosure and Barring Service) in line with the need to create and maintain a safe culture.

Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks expected to be carried out. It will be reviewed in conjunction with the appraisal process and planning for the next academic year. It will be reviewed, and it may be subject to modification or amendment at any time after consultation with the holder of the post. The duties may be varied to meet the changing demands of the Trust at the reasonable discretion of the Reports to Manager.