Accounts Administrator

The Accounts Payroll Administrator will lead the overall operations of payroll and invoicing, ensuring compliance and maintaining the highest standards of reporting and accurate payrolling and invoicing., Operational:

• Create Weekly shift reports on various client portals in a timely manner ready for Monday morning deadlines
• Full ownership of processing of all timesheets via our CRM system.
• Creating all client invoices weekly and emailing out via our CRM.
• Uploading invoices to internal platforms such as; Xero
• Uploading invoices to external companies and platforms
• Payrolling duties such as issue of Payslips, Invoices, P45, P60s
• Processing BACS payments via banking
• Processing of Pensions and uploading to provider
• Download HRMC XML files and ensure sent off weekly
• Bookkeeping journals for the business banking
• Xero Reconciliation reports
• FIU Reports onto Xero - Monthly
• Sales Debtors Reports on Xero - Monthly
• Monthly Sales report sent to Management and MD
• Quarterly Intermediate reports filed
• Quarterly VAT returns filed.
• First Aid Box Management
• Continue to expand and grow an organised financial operation
• Identify invoicing errors and ways of improvements.
• Foster a collaborative and results-driven team culture.
• Prepare figures weekly for the team on Monday Morning Meetings.
• Weekly 'Top & Tail Scoreboard' to be sent to MD Weekly
• Keeping the accounts department organised and fully electronic
• Sending Reports of 'Unfilled' Hours and other relevant reports to the team weekly.
Client Relations:
• Maintain strong relationships with healthcare clients, ensuring high satisfaction and retention with invoicing queries
• Address client needs and resolve issues swiftly to ensure quality service delivery.
Financial Oversight:
• Manage budgets, forecast financial targets, and monitor profitability.
• Identify cost-saving opportunities while maintaining service quality.
• Looking after the petty cash and recording
• Weekly Meetings with outsourced credit controller to address issues and require and action support where needed.
Compliance & Quality Control:
• Ensure all financial reports are up to date accurate
• Implement quality assurance procedures for placements to ensure client satisfaction.
  
  Proven experience in payrolls and payments.
• In-depth payroll, PAYE, NI knowledge
• Excellent communication both via phone and email.
• Attention to detail
• Experienced in Word, Excel, Xero, and CRMs
  
  Hours : Full time, Monday - Friday 0900-1700 - 2 years Fixed-Term Contract (Maternity Cover), What We Offer:
• Business with planned growth to extend the role.
• Casual dress
• Company events
• Company pension
• Free parking
• Health & wellbeing programme
• Transport links
• Long service extra days holiday - up to 33 days holiday a year
• Friendly, motivated team