Administrative Assistant | York and Scarborough Teaching Hospitals NHS Foundation Trust

Join us as a Clerical Officer/Administrative Assistant and gain hands-on experience in essential administrative tasks. In this role, you'll support smooth department operations by managing recruitment files, updating employee records, and handling tasks like bank timesheet input. You'll coordinate weekly stationery and supply orders through Oracle/NHS Supplies, distribute post, and process ad hoc requests. Additionally, you'll prepare materials, take minutes for meetings, and distribute updates for the weekly team brief. A key part of your role will involve updating the management calendar via senior staff's Outlook schedules, and assisting with new starter inductions. You'll also complete payroll forms, input monthly salaries data, and reconcile the IVIG database. Other duties include organising travel bookings, printing materials like prescriptions and posters, managing petty cash, and supporting general office administration., As part ofseekingto become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promoteSaBRE- Supporting Britain's Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, thisremainsour best defence to protect our patients,ourselvesand everyone else.

This role offers an opportunity to complete a qualification to enable you to progress from Band 2 to Band 3 as you expand your skills and knowledge. As a valued member of our team, you'll handle key clerical tasks such as data entry, scheduling, and managing communications-essential activities that keep our office running smoothly and effectively. In this role, you'll be learning on the job while performing vital support functions that make a real difference. To succeed, you'll need a detail-oriented mindset, good communication skills, and the ability to multitask. Proficiency in office software and a commitment to accuracy will be crucial as you work with our team and wider department. We believe in nurturing talent, and with this structured progression path, you'll receive training and mentoring designed to support your growth from Band 2 to Band 3. Working with us means you're part of a positive, collaborative environment where your contributions are valued, and you can truly thrive. Ready to take the next step in an exciting career with clear progression? We'd love to hear from you!, We're looking for someone with excellent attention to detail, strong organisation and multitasking skills, and proficiency in office software. If you're proactive, reliable, and ready to learn, this role offers a clear path from Band 2 to Band 3 with structured support., Disability Confident About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

Join York & Scarborough Teaching Hospitals NHS Foundation Trust to build your own rewarding career! Our benefits We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• Agenerous relocation package of up to 30% of salary (capped at £18k)to support with relocation expensesfor hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
• A variety ofdifferent typesof paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work,familyand relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring,cinemaand financefrom a rangeof providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages. A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You areadvised to submityourapplication at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.