We are currently recruiting for a Site Services Administrator to join the Facilities team. The purpose of this role is to provide administrative support to the Facilities and Safety, Health and Environmental (SHE) Team by developing, implementing and improving good practices ensuring that OXB policies and regulatory standards are met. Our Facilities teams lead various buildings and infrastructure changes across all our workplaces. This includes external and internal redevelopment projects, equipment maintenance and repairs while ensuring our premises remain secure, safe and clean for our employees to work. Your responsibilities in this role would be:

• Providing Facilities support with monitoring and ordering of office supplies for all sites, overseeing the Stationary Contract including stationary checks at Oxbox fortnightly.
• Monitoring the Facilities inbox to ensure that all appropriate enquiries are dealt with in a timely manner.
• Monitoring of the Facilities and SHE tracker as well as ihasco training for employees. Tracker.
• Overseeing arrangements for SHE Training (eg booking external training providers).
• Raising and receipting invoices for FAC & SHE on IFS.
• Ordering and stock checking of consumables for the kitchens and for first aid supplies.
• Maintaining the Capita Registrars Shareholders spreadsheet.
• Administrating risk assessments on IFS.
• Acting as Site Services training delegate.
• Attending safety & FAC meetings at all sites and as and when required recording meeting minutes, including arrangements and minutes of the OXB Safety Committee.
• Maintaining the H&S Training tracker, adding new starters, and updating individual records.
• Traveling between OXB sites weekly.
• Overseeing the Money Penny contract including chairing monthly meetings and providing the Facilities Manager with reports as required.
  
  GCSE English and Maths.
• Good working knowledge of Microsoft Outlook and the Microsoft Office package.
• A good background in administration.
• Ordering and stock check of consumables for the kitchens and first aid boxes.
• Previous experience in a similar role would be advantageous.
• Ability to travel to different sites.
  
  OXB is a quality and innovation-led viral vector CDMO with a mission to enable its clients to deliver life changing therapies to patients around the world. One of the original pioneers in cell and gene therapy, we have more than 25 years of experience in viral vectors; the driving force behind the majority of gene therapies.
OXB collaborates with some of the world's most innovative pharmaceutical and biotechnology companies, providing viral vector development and manufacturing expertise in lentivirus, adeno-associated virus (AAV) and adenoviral vectors. OXB's world-class capabilities span from early-stage development to commercialisation. These capabilities are supported by robust quality-assurance systems, analytical methods, and depth of regulatory expertise. What's in it for you:
• Highly competitive total reward packages
• Wellbeing programmes
• Development opportunities
• Welcoming, friendly, supportive colleagues
• A diverse and inclusive working environment
• Our values are: Responsible, Responsive, Resilient, Respect
• State of the art laboratory and manufacturing facilities
We want you to feel inspired every day. We're future-focused and our business is growing rapidly. We succeed together through passion, commitment and teamwork, and so can you. Collaborate. Contribute. Change lives