Bookkeeping & Purchasing Assistant

Job Title: Bookkeeping & Purchasing Assistant Recruiting on behalf of our client We are currently seeking a detail-oriented and self-motivated individual for the position of Bookkeeping & Purchasing Assistant. This role is designed to support both the purchasing and finance departments, ensuring accurate financial data entry and timely reporting. You will play a key part in managing supplier and customer accounts, while also assisting with purchasing tasks to help streamline operations., Purchasing Assistant Tasks

• Chase delivery dates and overdue purchase orders with suppliers
• Book deliveries into stock
• Check invoices against purchase orders, resolving price or quantity discrepancies with the Purchasing Manager
• Raise bills of assembly for manufactured items and print product labels
• Monitor and manage the purchasing email inbox
Bookkeeping Assistant Tasks
• Process supplier invoices and maintain accurate reconciliations for customer accounts
• Support the finance department with ad-hoc finance tasks
• Maintain supplier accounts, resolving discrepancies and managing queries via phone or email
• Handle customer accounts by allocating credit notes, recording remittances, and sending statements
• Review and action overdue customer debts as required
  
  Experience with Xero, Dext, and Unleashed software is desirable, but not essential
• Capable of working on your own initiative with a keen attention to detail
• Technologically minded, with a proactive approach to improving systems and efficiencies
• Strong communication skills to interact with suppliers and customers
• Flexible approach to daily tasks and ad-hoc duties
Team & Work Environment:
• You will work closely with the Finance Manager and the purchasing team in an open-plan office
• A positive, cheerful personality will thrive in this team
• Strong work ethic and willingness to learn are essential