Business Assistant (ILD Franchise)

Are you an experienced administrator looking for a new role? If so, read on!, We are currently recruiting for a Business Assistant to join our ILD Franchise team based in our head office in Bracknell to co-ordinate and provide a high standard of administrative support for the Franchise Leadership, customer facing sales and marketing teams.

We can offer this role as a hybrid role, where you will be onsite a minimum of two days a week in Bracknell. This position is initially part-time for a 4 day a week FTE but will have potential to become full time in future.

As a Business Assistant, you will provide full administrative support to the department or team to make more effective and efficient use of their time.

TASKS & RESPONSIBILITIES

Provide administrative support to a department which includes initiating, composing and editing correspondence, taking and distributing minutes, etc.

Act as a focal point co-ordinating activities through effective diary management and checking e-mail in managers' absence. Handling and resolving internal and external queries.

Manage information flow internal & external including gathering, processing and distributing data as necessary.

Plan and organise meetings internal and external, coordinating all necessary arrangements for logistics and expense administration.

Raise and manage appropriate Purchase Orders, budget tarcking, invoicing for the team and management of external vendors and management of marketing materials.

Process and keep tracking database for commercial rebates.

Manage email distribution lists, ILD teams pages and updating the organogram.

Support the ILD Franchise team onboarding processes

Recommend improvements to processes or procedures within the department and own role and liaise with other departments to resolve issues, where appropriate.

Liaise with other teams or departments for cross functional collaboration.

Contribute as a full team member, supporting others and sharing information and ideas.

Appropriate systems knowledge e.g., Outlook, Excel, Word, MS teams, Purchaser Order systems, VEEVA PromoMats, CORA and any other relevant systems.

Always builds excellent working relationships with external and internal customers, answering queries without reference to line manager.

Recognised as a source of information on all aspects of administrative work, and is able to advise team/customers, proposing solutions and making recommendations.

Demonstrates understanding / knowledge of other areas within the division and is easily able to deputise for peers.

Possesses ability to manage and prioritise the workload with a high level of automony and agility to achieve the outcome and meet business needs

Takes opportunities to expand the role and/or gain new skills, knowledge, expertise and takes on other/new responsibilities or work on specific projects.

Provides training for less experienced team members and shares knowledge, information and expertise.

Displays sound knowledge of company systems, processes and policies e.g., Purchasing, Travel, HR, and is seen as a reference point for the rest of the team.

Boehringer Ingelheim has been recognised as a Top Employer in the UK. Being certified as a Top Employer confirms our dedication to a better world of work, delivered through excellent HR policies and people practices. To learn more visit: https://www.boehringer-ingelheim.co.uk/careers/uk-careers/why-great-place-work