Business Assistant - Investment Bank

Salary Not Specified

JPMorgan Chase & Co., City of Westminster

Full time
Permanent
Onsite working

Posted 1 day ago, 25 Sep | Get your application in today.

Closing date: Closing date not specified

job Ref: 60e51562a69d4d9886d4c8013dc28580

JPMorgan Chase & Co.

Full Job Description

Manage advanced, proactive diary scheduling, including senior internal/external meetings, conference calls, and orchestrating Off-Sites, Town Halls, Skip-Level meetings, and senior board engagements
Partner with relevant teams to execute travel and entertainment bookings, enabling expense processing in line with policy. Escalate and enforce Firmwide T&E policies, ensuring compliance with receipt requirements and timely submission of necessary information
Handle internal and external client interactions, including liaising with senior public figures and officials across industries globally, and coordinating department schedules and transactional activities
Collaborate with teams to ensure accurate and timely expense processing. Escalate and enforce all Firmwide T&E policies, ensuring compliance and timely handover of necessary information
Interface with wider support teams, partnering with Business Management and key stakeholders across LoB, confidently acting on behalf on senior management with a strong sense of ownership
Utilise internal systems to complete accurate data entry, generate reports, MIS, metrics, and collate information using the MS Office suite as required
Oversee distribution lists, technology usage, and other administrative housekeeping tasks
Integrate into the business, understanding shifting group priorities and business expectations, taking appropriate and timely actions
Collaborate with assistants across LoB to provide coverage as needed and build a strong global network
Participate in additional projects and training opportunities, taking on ownership where appropriate, subject to performance.

As a Business Assistant in the Investment Bank, you will have the opportunity to support senior executives in a fast-paced environment. With your advanced skill set and minimum of 5 years experience in a similar role, you will demonstrate flexibility, confidentiality, and a strong work ethic. Your good time management, resourcefulness, and diligence will be key in delivering strong business and client outcomes. You will also have the opportunity to work on additional assignments outside the core EA responsibilities, providing a diverse and challenging role., Professional executive client handling, ability to build and maintain business relationships
Advanced executive diary management, can apply good judgment and understand competing priorities
Strong, executive communication style both written and verbal with high degree of confidentially professionalism and gravitas
Experienced travel coordinator: production of accurate itineraries, plan B & C, able to navigate systems expertly and optimise travellers time effectively with oversight of business costs
Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy and challenge stakeholders at point of booking where necessary
Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
Exhibits a positive, common sense approach and can drive forward seniors schedule with ownership, can demonstrate pro-activity and ownership within the role
Has a high level of attention to detail and delivers high quality results, high level technical capabilities
Fully understands the culture of an Investment Bank, can quickly grasp the political landscape and key people within the organization
Is a strong team player and solution orientated, can act as a role model and mentor to peers
Stays current with all CIB/Firmwide Policies and can comfortably ensure those they support understand how to adhere to same. Will escalate concerns or issues

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives., Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.