Clinical Coding Administrator

This role will support the clinical team byassessing all medical documents that enter the practice. Duties can include but are not limited to screeningall incoming medical letters, filing these to the clinical record, entering keydata and forwarding appropriate information to clinical teams as appropriate., Clinical coders are responsible for : -

• Monitor and review all incoming correspondence through Docman and code appropriately using SNOMED CT codes, highlighting and forwarding any actions to clinical and non-clinical staff members.
• Amend filing and coding errors as and when necessary.
• Ongoing tidying of patients medical records.
• Summarise patient paper notes into electronic record when required.
• Scan patient-related documents onto Docman, ensuring all appropriate information regarding the document is recorded.
• Ensure incoming letters are scanned onto the patient record within a timely manner.
• Monitoring EMIS Documents inbox and actioning as appropriate.
• Monitoring the OOH inbox and actioning as appropriate., Other Tasks :
• Ensure building security have thorough knowledge of doors / windows / alarm.
• Providing holiday cover for colleagues.
• Any other tasks allocated by managers
Personal / Professional Development : The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include :
• Participation in an annual individual performance review.
• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.
Confidentiality : In the course of seeking treatment patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Health & Safety : The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include :
• Using personal security systems within the workplace according to practice guidelines.
• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.
• Making effective use of training to update knowledge and skills.
• Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.
• Reporting potential risks identified.
Equality and Diversity : The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include :
• Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.
• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
• Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Quality : The post-holder will strive to maintain quality within the practice, and will :
• Alert other team members to issues of quality and risk.
• Assess own performance and take accountability for own actions, either directly or under supervision.
• Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance.
• Work effectively with individuals in other agencies to meet patients needs.
• Effectively manage own time, workload and resources.
Communication : The post-holder should recognise the importance of effective communication within the team and will strive to :
• Communicate effectively with other team members.
• Communicate effectively with patients and carers.
• Recognise peoples needs for alternative methods of communication and respond accordingly.
  
  Essential
• 1) Experience of working in a clinical coding environment.
• 2) Experience of working in an administrative office environment.
• 3) Flexible approach to undertaking a wide variety of tasks.
• 4) Must be able to travel between the five sites.
Desirable
• 1) Knowledge of clinical IT systems and coding.
• 2) Working in Primary Care / NHS / Clinical environment.
  
  At Ringmead Medical Group our vision is to be recognised for providing safe, personal and effective care. We currently provide high quality purposes and treat over 40,000 people across Bracknell, Sandhurst and Crowthorne and the surrounding area.