An exciting opportunity has arisen for an enthusiastic, highly motivated, team player to join the procurement team as Clinical Procurement Co-Ordinator (CPC).
This role is integral within Mersey and West Lancashire Teaching Trust by providing assistance to the Clinical Procurement Matron (CPM) with functional support and acting as a link between clinical staff and the Procurement team.
The post holder will undertake duties which support the CPM in delivery of an efficient service.
The CPM will set the overall direction and strategy for the Procurement of clinical products in the Clinical Procurement Team, and the CPO will assist by acting as a role model in supporting the corporate vision, values and objectives.
The post will maintain key clinical relationships, while supporting supply chains to deliver better patient outcomes at a lower overall cost., + The post holder will report to the CPM and work alongside all departments within the Procurement Team.
+ To ensure the best possible goods and services are provided to our patients and colleagues, ensuring we deliver 5 Star Patient Care.
+ The postholder will assist the CPM in supporting the Assistant Director of Procurement and Deputy Director of Procurement in the delivery of Mersey and West Lancashire Teaching Trust Procurement Strategy and various national procurement agendas.
+ The post holder will be required to support the CPM in the identification and delivery of Procurement schemes as well as providing data analytical support as and when the CPM requires, for leading and delivering a number of projects, specifically clinical goods.
+ The post holder will work closely with clinical colleagues across all of Mersey and West Lancashire Teaching Trust to undertake procurement activity which will deliver innovation, meets local, national and regional green agendas whilst delivering value and quality to patient care. Such as, but not limited to: trials, sourcing and developing innovative practices.
+ The post holder will also be expected to work alongside the Strategic and Operational Procurement teams to ensure the delivery of a professional, joined up and efficient procurement service., + Planning and organisational skills: a high degree of planning from straightforward activities/programmes to helping the CPM achieve the long term strategic plans, e.g., the five year procurement strategy.
+ Assist the CPM with the recording and monitoring of all clinical or non-clinical risks issues identified, from a Procurement perspective.
+ Help develop reports with the CPM for whole life costing and cost per quality of life for products and services being considered within programmes.
+ Sharing information with the Procurement Team regarding savings targets/benefits tracking.
+ Role is to assist the CPM with any reports or data around optimum stock holding for best risk management philosophies.
+ Keep minutes and notes for all CPM discussions and meetings.
+ Market Research to drive change and innovative procurement.
+ Develop reports and analysis from any CPM survey findings - compiling information on product preferences, speciality, ordering and stock holding trends, and supply chains.
+ Project timeline for all CPM trials and evaluation of devices. Keep track of appropriate stakeholders involved and host/ set up meetings for CPM and those involved.
+ Work to the CPM's timescales for compliance/implementation of projects as required. Track the evaluation and assessment of products / devices and services.
+ Provides advice and guidance in the stock management and process streamlining for ensuring timely and cost-effective supply of goods and consumables to clinical areas.
+ Advise on alternative products where there is a shortage/non delivery/product recall.
+ To assist the CPM with specific projects and carry out the data analytics, risk analysis and CIP recording for any saving opportunities.
+ To assist the CPM with teaching product usage where necessary
+ Analytical and judgment skill at a high level required to fulfil the job responsibilities satisfactorily, e.g., numerical analysis, critical reasoning, interpretation of information and complexity of decision making, negotiation and persuasive skills. Internal and external stakeholder mapping.
+ Working knowledge and understanding of Public Contract Regulations
+ To assist the CPM in producing and presenting complex dead dive analysis and benchmarking reports using the Spend Comparison Tool.
PPE Stock Transition
+ The post holder will be responsible for stock management of PPE moving back to BAU for Mersey and West Lancs NHS Teaching Hospitals
+ Management will include but not be limited to managing storage of PPE if ever required, issuing stock, stock control and rotation and communication of PPE change
+ The post holder will have responsibility for providing stock information including but not limited to stock levels and submitting stock reports in various formats based on local and national requirements.
+ Ensure a smooth transition of PPE stock from push stock to materials management team and direct orders via the wards. Provide training on NHS Supply chain ordering and SBS oracle ordering.
+ The postholder will work closely with the Materials Management Team, Strategic Team and the Buyer Team Leader to deliver a cross functional service.
+ Responsible for providing a customer focused service to wards and departments who have any queries relating to PPE and will act as a point of contact for queries/complaints and recalls.
+ The post holder will have responsibility for providing stock information including but not limited to stock levels and submitting stock reports in various formats based on local and national requirements.
Bulk Buying
+ Proactively source bulk buy saving opportunities and present the options via monthly cost benefit analysis presentations.
+ Deputise for CPM and attend monthly Clinical Alternative support meeting groups, ensuring all critical issues are relayed back to the procurement team.
+ Work across the procurement team and act as main point of contact for any product discrepancy issues, delays, supply issues.
+ Order bulk purchases as and when required.
+ Analyse stock levels across the Trust and ensure supply is always met.
+ Collate stock information including submission of any stock quantity reports or returns required.
+ Report any shortages/risks to Deputy/ Head of Procurement
+ Ensure Trust Standing Financial Instructions are followed.
+ Provide monthly reports on bulk orders and ensure that the orders and costs balance.
CLINICAL & PROFESSIONAL RESPONSIBILITIES
· Adhere to relevant Code of Practice of Professional body CIPS.
ADMINISTRATIVE RESPONSIBILITIES
+ Planning and organisational skills: a high degree of planning from straight forward activities/programmes to assisting with long term strategic plans, e.g., the five year procurement strategy
+ Comply with the trust Standing Financial Instructions and in line with Public Procurement regulations.
+ Always demonstrate a high standard of public accountability and business conduct.
+ Responsibility for accuracy and management of data reporting within MWL
+ Contribute to the accuracy and management of contracts within management systems.
+ Knowledge skills and experience required.
+ Analytical and judgment skill at a high level required to fulfil the job responsibilities satisfactorily, e.g., numerical analysis, critical reasoning, interpretation of information and complexity of decision making, negotiation and persuasive skills. Internal and external stakeholder mapping.
+ Working knowledge and understanding of Public Contract Regulations
+ Responsible for producing and presenting complex dead dive analysis and benchmarking reports using the Spend Comparison Tool.
+ To be competent in the use of Excel
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.
The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.
As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected]
We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.
The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship.
Disclosure and Barring Service Check
If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.
If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.
Flexible Working
We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:
· All employees have the right to request flexible working from day one of employment.
· There is no limit on the number of requests they can make.
· Employees have the right to make requests, have them considered, regardless of the reason.
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.
Working for Team MWL
Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website
You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.
The Trust will not accept applications which are found to be AI generated.
Additional Information
Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here.
An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.
Good luck with your application. We hope to welcome you to Team MWL very soon.

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
+ Rated Outstanding by CQC Inspection August 2018
+ Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
+ National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme