Commercial Administrator

The Commercial Administrator will integrate into the Commercial Team, responsible for the day-to-day administrative duties and supporting the commercial team. The main tasks associated with the role are: Procurement & Payments

• Manage day-to-day procurement requirements and assist in procuring long-lead items.
• Accurately compile and manage subcontractor orders and interim payment applications.
• Oversee timely receipt of supply chain applications and documentation to ensure efficient processing.
Cost Control & Budget Management
• Regularly review actual resources used in production (e.g., labour and plant) against budget to ensure compliance.
• Conduct material reconciliations to monitor usage against project design and budget.
• Support the Commercial team with cost capturing and the administration of commercial accounting systems.
Subcontractor Management
• Maintain and update subcontractor Quality Assurance (Q.A.) documentation.
• Ensure accurate re-measurement of works to monitor value and report on deviations.
• Review and validate weekly allocation sheets, labour-only payments, and subcontractor accounts.
Performance Reporting & System Improvement
• Identify opportunities to enhance and improve internal systems and procedures.
Collaboration & Communication
• Work closely with the Commercial team to manage and compile all active works.
• Maintain regular communication with key project stakeholders to align on financial and operational progress.
General Support
• Assist with general day-to-day tasks and administrative duties as required by the Commercial team to ensure smooth project operations.
  
  The successful candidate should possess the following skills, knowledge and experience;
• 3 years' experience working in a similar role
• Qualified to GCSE to include Maths and English at C or above (or equivalent qualification)
• Effective communication, both written and verbal
• Ability to prioritise own workload and meet deadlines
• Confident with IT and Systems, including MS Office and Commercial Accounting software
It would be desirable, but not essential, to have;
• Experience with COINS ERP Software
• Knowledge of the industry and commercial awareness
• A qualification in Business Administration, Accounts or similar subject area
  
  In return, we offer a competitive salary plus a selection of lifestyle offers, development programmes and support services designed to help you manage and balance your work/life priorities.
The core benefits for this role include:
• Generous Annual Leave allowance, increasing with service
• Health Cash Plan - discounted health & wellbeing services e.g. optical, dental, physio
• Discounted Gym Membership
• Salary Sacrifice Pension Scheme
• Life Assurance Plan
• Employee Assistance Program
• Cycle to Work Scheme
• Paid membership fees for a relevant Institution or Professional Body
• Length of Service and Company Value awards