Commercial Assistant

We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner. Commercial Assistant - Environment Location - Southampton, Within the Environment Business Division (Water and Waste Water Non-Infrastructure Engineering and Construction) An opportunity has arisen for an Commercial Assistant / Administrator based in the Southern Water Framework. You will be located in the Southampton Area primarily based on the key project site office for a large cross country pipeline project. We are looking for candidates who are an experienced admin/cost assistant professional that wants to be part of a growing a team and making a difference.,

• Assist with preparing records, retrieving documentation and interfacing with cost system.
• Maintain accurate paper and computer-based records to ensure protection from disallowed costs
• Produce correspondence, documents and presentations to specification using a variety of media.
• Maintain established paper and computer-based filing systems for correspondence and communications.
• Take minutes and actions as required for commercial meetings.
• Conduct financial duties, for example, processing invoices or tracking costs.
• Ensure allocation sheets, timesheets, labour records, material records, weekly plant returns, daily diaries are maintained and securely stored, including upload to IT sharing platforms.
• Work in accordance with established processes and provide feedback on their effectiveness.
• Maintain Registers inc Correspondence & Addendum registered.
• Ensure all operatives and staff are logged in at site security in order to maintain an accurate record at all times of work and ensure these reflect the allocation sheets.
• Simple Subcontract payments.
• Other administrative duties as requested.
• Process applications for payment as directed.
• Produce reports, cost downloads, pivot tables etc as directed by the Commercial Team.
• Check data for consistency & address any anomalies as they arise.
• Understanding performance metrics and measurement of KPI's as required
  
  Literate and numerate with proficiency using Microsoft products and other office applications.
• Good organisational skills and time management
• Demonstrable knowledge of operating office equipment and IT systems
• Successful experience of working in a general administration support role.
• Experience working with CEMAR (Desired, not essential)
Personal Attributes:
• Excellent Interpersonal skills including verbal and oral communication.
• Assess information within normal areas of responsibility; question evidence and findings in order to highlight and communicate issues.
• Demonstrate a rational approach to decision making, assessing data within laid down guidelines; Discuss problems / issues and suggest possible solutions.
• Be willing and have the desire to improve on current situations. The capacity to review actions and to identify and communicate efficiency / process improvements.
• Ability to take notes/minutes that are both legible and structured.
• Good time management, scheduling skills including prioritisation and document control.
• Able to work under pressure.
• Willingness to learn.
• Ability to grasp concepts and retain information.
• Accuracy and attention to detail.
  
  With an impressive order book of over £3.8 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you.
We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues. We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential. Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged. Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team., Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work. We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.
• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role