Consultant Clinician Administrator

Are you an experienced administrator looking for a new challenge. We have an exciting opportunity to join our Clinical Consultants team to provide maternity cover on a 13 month secondment/fixed term contract.
The Trust is in year one of a five year clinical strategy that will transform the Ambulance service across our region. You will be a key part of the team that are developing our new models of care, these will transform the way we deliver our service for our patients and their families.
You will work closely with a wide variety of both clinical and non clinical colleagues who have the best interests of our patients and colleagues at heart.
We are looking for someone who is a self starter, that is proficient in the use of Microsoft systems, can manage multiple complex diaries, but above all is a team player and keen to learn new systems and ways of working.
If you think this opportunity is for you, please get in touch for an informal chat., Be responsible for the administration and back-office function of apps and programs that support clinical practice. e.g JRCALC (Clinical Guidelines App)
Co-ordination and planning of the Consultant Clinicians activities and resolving conflicting commitments requiring resolution.
Extensive diary management. Arranging meetings and appointments via the calendar system with both external and internal personnel. This will include liaison with national level meeting groups (i.e. Ambulance Lead Paramedic Group, Advanced Clinical Practice (NHS England Education), and other healthcare related organisations.
Support the Executive Assistant for the Chief Medical Officer & Chief Paramedic Officer and to provide additional diary and meeting coordination support to the senior leadership team within the directorates.
Plan and co-ordinate events such as away-days/meeting/conferences. Find suitable venues to suit number of delegates, room layout, hospitality and audio-visual requirements.
Establish and maintain efficient tracking and filing systems and to bring forward papers for meetings/appointments etc., continually evaluate and change such systems as necessary, To provide a comprehensive administrative and business support service to the Consultant Clinicians within the Medical & Paramedical Directorates, including support to projects and the operational delivery of services. To ensure the smooth running of the office and effective internal and external liaison to contribute to the successful running of the Trust as a whole.
To provide a comprehensive admin support for the Consultant Clinicians and the Deputy & Assistants to the Chief Medical Officer & Chief Paramedic Officer
Provide secretariat support to all meetings within the Consultant Clinician portfolio, including compiling agendas and taking and preparing accurate and comprehensive minutes and action logs
Provide administrative and coordination support to ongoing projects as led by the Consultant Clinicians, including support for project working groups, maintaining action logs and tracking progress, and undertaking and supporting surveys and audits.
Please note that the salary range noted on the vacancy is in line with agenda for change (AFC) pay scales. All successful applicants would be placed automatically at the bottom of the banding, unless proven, relevant NHS or equivalent experience can be demonstrated.
Following the revision of current national legislation (Vaccine as a Condition of Deployment), the Trust has reviewed our requirements relating to staff uptake of the SARS-COV-2 (COVID-19) vaccination.
Going forward, for patient facing positions, we strongly recommend that new starters will be appropriately vaccinated unless medically exempt in order to offer greater protection against exposure to the virus for front line staff.
In line with this recommendation, if you are successful in your application for a front line post, we will seek information from you in relation to your vaccine status, including exemption status, as applicable.
Please note, all positions come with a Disclosure and Barring Service (DBS) check relevant to the post. This will either be a basic, standard, or enhanced check depending on the role. The level of check will be outlined in the conditional offer letter sent to successful applicants.
As part of the application process, you will be asked to declare any unspent/unfiltered convictions. If you are shortlisted you will then be sent a self declaration form, which must be completed prior to attending interview. for any queries relating to declarations, please contact the Recruitment Advisor listed on the vacancy.
The Trust is passionately committed to being an inclusive employer - a place where we can all be ourselves and succeed. As an employer we offer a range of family friendly, inclusive employment policies, flexible working arrangements, staff engagement networks, facilities and services to support staff from different backgrounds.
We actively support equality of opportunity for all our staff and welcome applications from individuals regardless of age, any disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief. The Trust is making progress towards its aim of becoming more reflective of the diversity of our community in our workforce and guarantees an interview to candidates with disability who meet the essential criteria specified. We particularly encourage applications from Black, Asian, Minority Ethnic and disabled applicants and those from other under-represented groups.
The Equality Act 2010 protects disabled people - including those with long term health conditions, learning disabilities and hidden disabilities such as dyslexia. If you tell us that you have a disability we can make reasonable adjustments to ensure that any selection processes - including the interview - are fair and equitable.
We are a committed to offering opportunities to individuals with disabilities and offer on-going support, should you be successful, with any adjustments you may need when performing your role.
When completing the application please use your name as it appears on your passport and please ensure you include email addresses and contact numbers for your referees to avoid delay in the recruitment process.
Please note that under our Trust policies, we're unable to employ anyone under the age of 18 years old.
The majority of our roles will include some travel between sites for business purposes. If the vacancy you're applying for includes work related travel, you will be required to ensure that you hold and have covered the cost of suitable car insurance to support this.
Should you require an application form in an alternative format including large print or braille, please contact [email protected] stating the vacancy reference number and we will be happy to provide this.
When completing the reference section, please include details to cover the last three years' history.
Due to the high volume of applications at SECAmb, we regret that we will only be able to contact those applicants who are shortlisted for interview. If you have not heard from us within 10 working days of the closing date, then please assume you have not been shortlisted for interview on this particular occasion.
Please note that we contact all applicants via Trac Jobs and would advise you check your Trac Jobs account regularly.
Please be aware that the Trust reserves the right to close this vacancy early if sufficient applications are received. For this reason we recommend completing your application as early as possible.
Follow our recruitment on Twitter @SECAmbRecruit and check out our Facebook page - SECAmb NHS Recruitment. You can also find us on Linkedin under South East Coast Ambulance Service NHS Foundation Trust.

South East Coast Ambulance Service NHS Foundation Trust (SECAmb) has a vision to 'support our staff to provide a caring, high quality and efficient urgent and emergency care service to our communities'. We are rated 'Good' for care by the Care Quality Commission and while the other areas under their most recent report require improvement, our aim is to continually improve and to reach outstanding across all areas of the Trust.
Our 4,000+ workforce provide services to 4.9m people across Kent, Surrey, Sussex and North East Hampshire. We handle over 1 million calls to 999 and 1 million calls to NHS 111 every year. More information regarding our services and locations can be found on our website.

+ Option to join NHS pension scheme
+ A minimum 27 days' holiday each year, increasing after 5 years' service.
+ Personal and professional development and training opportunities.
+ Salary Sacrifice schemes for cars or push bikes.
+ Access to occupational health and counselling services.
+ Award winning wellbeing hub
+ Back up buddy App
+ Access to NHS discounts, offering NHS employees a range of money-saving deals.