Deputy Health Records Manager

About the Role: As the Health Records Lead, you will play a pivotal role in managing and overseeing the Trust's health records department. Your responsibilities will include:

• Leading and managing the health records team to ensure efficient and effective service delivery.
• Ensuring compliance with all relevant legislation, policies, and procedures related to health records management.
• Implementing and maintaining robust systems for the secure storage, retrieval, and disposal of health records.
• Collaborating with clinical and administrative staff to support patient care and operational needs.
• Driving continuous improvement initiatives to enhance the quality and accessibility of health records., Responsible for the day to day management and performance of the Health Records service and staffing in East Lancashire Hospitals NHS Trust.
• Provide day to day management support to operational staff.
• Ensure that key targets are achieved for as per the NHS Plan.
• Assist in the provision of a comprehensive health records management service including, creation, storage, retrieval, tracking, access, disposal and destruction.
• Assist with service redesign, service development, project design and implementation.
• Assist with the development of local policies and protocols to support the redesign of processes involving all key stakeholders.
  
  Are you an experienced professional with a passion for healthcare and a strong background in health records management? If so, we invite you to express your interest in the Health Records Lead position at East Lancashire Hospitals Trust., About You: We are looking for a dedicated and proactive individual with:
• Extensive experience in health records management within a healthcare setting.
• Strong leadership and team management skills.
• Excellent knowledge of relevant legislation, policies, and best practices.
• Exceptional organisational and problem-solving abilities.
• A commitment to maintaining the highest standards of data security and patient confidentiality., Professional qualification at Degree level or equivalent
• Diploma of the Institute of Health Record & Information Management or equivalent, Previous experience in a Management role including change management
• Experience in Record Management
• Budgetary experience
• Project Management
• Excellent IT Skills
• Knowledge of the UK GDPR, Data Protection Act 2018 and Information Governance
Desirable criteria
• Previous Health Records Experience
• A good basic understanding of the technical aspect of the scanning process from capture to import into the Electronic Document Records Management System (EDRMS), Excellent communication skills, both written and verbal with staff from all different environments, internal and externally
• Willingness to undertake additional training for the role, especially technical training around the scanners and systems
• Excellent organisational and change Management skills.
• Ability to present to a wide audience
• Able to prioritise workload and work under pressure to meet defined deadlines
• Ability to analysis data and interpreting information and forming action plans
Desirable criteria
• Understanding of structure of metadata and XML file structure, Team Player
• Flexible in hours and site
  
  At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.
We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS) If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.