Digital Portfolio Analyst

The Portfolio Office is a newly-formed team within Cabinet Office Digital. Our mission is to further the understanding of CO Digital’s Project and Delivery Management in coordination and collaboration with our Stakeholders and Customers, promote best project & delivery management practices and knowledge that enables Cabinet Office Digital to better manage and deliver projects.
The Portfolio Office promotes and supports an adaptable approach to Project & Delivery Management, recognising that all projects are different and require flexibility to meet the stakeholders needs.
Our Project Management methodology is Agile, Waterfall or a combination of both. We support a “best fit” approach to project management in CO Digital. This involves selecting the most appropriate delivery methodology, which will best achieve the business needs and ensure successful delivery.
The Portfolio Office encourages professional development, creates the professional tools needed for successful Delivery, provides advice, coaching and mentoring support, standardises Portfolio Delivery’s processes and promotes the need for continuous improvement and lessons learnt., As Portfolio Analyst, you will be responsible for the oversight of a CO Digital’s programmes and projects. Specifically, you will be responsible for reporting on how these projects and programmes are contributing to the delivery of CO Digital’s objectives. You will focus primarily on providing insight, information and support that strengthens portfolio governance and enables prioritisation decisions and effective allocation of resources across the portfolio. Ultimately, you will help ensure optimal delivery of CO Digital’s strategic objectives in line with government priorities through the analysis of a range of information sources and engagement with programme and project stakeholders. You will convert gathered information into informed insights using appropriate reporting and visualisation methods.
In this role, you will be positioned at the centre of the Portfolio, working with colleagues and delivery managers to ensure consistency of reporting and standardisation across our projects. The role holder will also be responsible for critical cross-portfolio processes such as finance tracking, coordinating portfolio delivery initiatives as well as responding to stakeholder queries and other matters as needed.
You’ll be expected to have a strong knowledge of project and programme management reporting and be able to coach and mentor others on best practices. You’ll have a good understanding of finances and how to manage these. You’ll demonstrate a keen attention to detail and an ability to confidently troubleshoot issues and problems when they arise.
This role involves engagement with colleagues across CO Digital and the wider business. Due to the nature of the role, you’ll be expected to demonstrate strong negotiation and influencing skills. You will also be required to explain complex issues, clearly and concisely to a non-specialist audience. The role holder will embody our values at all times and help to foster these across the organisation.
This role is a great opportunity for anyone, who is a strong self-starter with the ability to apply their initiative and experience to a range of projects and activities. If you’re passionate about sharing your knowledge of project, programme and portfolio analysis and reporting, while working within a Digital environment, this role may be for you!
You will help to deliver and continuously improve the newly formed Portfolio Management Office in accordance with the strategy set by the Head of Portfolio. This is an existing post; however, the post holder will have the opportunity to identify how the role could best be shaped to support the team. The role holder will be required to demonstrate flexibility and initiative as well as strong problem-solving skills, when needed.
Responsibilities
+ Co-ordinating reports from projects and providing analysis of performance.
+ Roll out and implement new or changed governance, tools and techniques in order to standardise methodologies and realise economies of scale. Coordinating with colleagues in finance, commercial, legal, IA and security to ensure we are working to a shared understanding of processes
+ Procurement of supplies and services related to portfolio support within Delegated Financial Authority limits. Manage portfolio spend and contribute to the compilation of budgets.
+ Maintaining the portfolio delivery map and critical path to monitor project progress. Recognising and tracking inter-dependencies across change projects., We'll assess you against these behaviours during the selection process:
+ Making Effective Decisions
+ Seeing the Big Picture
+ Communicating and Influencing
+ Working Together
+ Managing a Quality Service, Please use your statement of suitability to explain how you consider your personal skills, qualities and experience provide evidence of your suitability for the role, with particular reference to the essential criteria in the person specification section of the job advert.
Your CV and Statement of Suitability will be assessed against the essential criteria listed in the 'Person Specification' section of the job advert.
You will also be assessed on behaviours at application stage.
Should a large number of applications be received, an initial sift may be conducted using Making Effective Decisions. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Should you be successful at sift, you will be invited to attend an interview where you will be assessed on behaviours.
There may also be technical test or a presentation exercise at interview. We will provide you with more details prior to the interview.
Expected timeline (subject to change)
Expected sift date – WC 02/12/2024
Expected interview date/s – WC 09/12/2024
Interview location – Your interview will either be conducted face to face or by video. You will be notified of the location if you are selected for interview.
Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
+ Contact Government Recruitment Service via menurecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
+ Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Further information
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
A reserve list will be held for a period of 6 months, from which further appointments can be made.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at: https://www.childcarechoices.gov.uk
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
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+ experience of planning and scheduling activities to achieve successful outcomes;
+ experience working across multidisciplinary teams to deliver results;
+ good understanding of project and/or portfolio management frameworks and methodologies and how and when to apply these;
+ experience managing and engaging with a wide range of stakeholders with differing priorities and requirements;
+ experience recognising and tracking inter-dependencies between projects or other similar activities;
+ experience identifying and mitigating risks (threats and opportunities) and escalating as appropriate;
+ experience working with others to agree and promote shared ways of working and processes;
+ strong attention to detail, combined with an ability to understand the wider context in which you and your role operates;
+ demonstrable experience of having worked within and monitored a budget/s;
+ experience designing meaningful performance reporting, which is aligned with strategic objectives and other organisational priorities;
+ experience compiling reports and providing compelling performance analysis;
+ demonstrable knowledge of how to set and measure benefits;
+ strong verbal, written and visual communication skills that you are able to tailor to the needs of the audience;
+ an ability to identify and utilise tooling and technology to deliver improved portfolio analysis and reporting;
+ a passion for developing and using digital performance data to drive real improvements;
+ ability to visualise and report data in a way that is easy for non-specialists to understand and interpret;
+ strong finance management skills and experience of having utilised these to deliver one or more projects or budgets;
+ familiarity with setting, monitoring and reporting measurable performance objectives and benefits;
+ Ability to work within ambiguity;
+ Ability to achieve buy in across a wide range of stakeholders for new ways of working and other changes.

Alongside your salary of £42,382, Cabinet Office contributes £12,278 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role.
+ An environment with flexible working options.
+ A culture encouraging inclusion and diversity.
+ A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
+ A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.