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Executive Assistant

Fieldfisher, City Centre, Manchester

Executive Assistant

Salary Not Specified

Fieldfisher, City Centre, Manchester

  • Full time
  • Permanent
  • Onsite working

Posted today, 23 Nov | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: b58789f12a6d4d628a27fea6160492c5

Full Job Description

  • Receiving and responding to emails both internally and externally promptly
  • Diary management - Pro-actively checking and take appropriate actions
  • E-mail management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
  • Drafting emails to clients, experts etc
  • Organising conferences with counsel with multiple attendees
  • Compiling hard copy and electronic bundles
  • Booking interpreters for medico-legal appointments and other appointments
  • Booking taxis via reception for clients for medico-legal appointments
  • Updating experts' appointment trackers, to include diarising in calendar and two weeks beforehand for letters of instructions to experts I to be prepared
  • Drafting Forms of Authorities
  • Delegate work to the relevant support team e.g. Document Production, Practice Administration to ensure that PA time is maximised
  • Updating medical records trackers when records received
  • Updating rehab records, rehab spreadsheets and dealing with rehab payments (if appropriate for the fee earners you are working for)
  • Dealing with rent payments for clients
  • Dealing with damages payments for clients
  • Setting up High Q/iManage Share sites
  • Drafting Claims Forms, Application Notices etc
  • Collating documentation re. Bill of Costs and drawing up Notices of Commencements
  • Updating schedule of damages
  • File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
  • Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
  • Proactive client liaison including take messages, pass on information and deal with simple queries
  • Organising transport, accommodation and related documentation for international travel as required
  • Produce itinerary as appropriate
  • Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
  • Any additional ad hoc tasks as required

    Experienced Legal Secretary/PA within Litigation with a minimum of 3 years' experience.
  • Must possess excellent diary management, organisation and prioritisation skills.
  • Must be able to communicate effectively and build good relationships with clients and staff within the firm.
  • Must work well as part of a team.
  • Must be a competent, fast and accurate typist.
  • Must be competent at producing legal documents to a high standard.
  • Professional telephone manner and the ability to accurately record and pass on messages.
  • Sound technical skills in the following areas:
  • Microsoft Office IT skills - Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
  • Proven document or case management skills (Fieldfisher use iManage Work).
  • Proven experience of using a legal computerised finance system.

    Fieldfisher is Times Top 20 Law Firm, a highly commended firm in the European Financial Times Innovative Lawyers rankings and is repeatedly nominated for awards in areas including dispute resolution, M&A and IP. Many of our lawyers are recognised by legal directories as leading professionals in their areas of specialism and we are top two-ranked in a number of our key practice areas.
    • Our network spans over 1,800 people across 26 international offices in 12 countries. We operate across our offices in Amsterdam, Barcelona, Beijing, Belfast (2), Berlin, Birmingham, Bologna, Brussels, Dublin, Düsseldorf, Frankfurt, Guangzhou, Hamburg, London, Luxembourg, Madrid, Manchester, Milan, Munich, Paris, Rome, Shanghai, Turin, Venice, Vienna and Silicon Valley. Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role., "I consider Fieldfisher to be a progressive firm with an understanding of social values. I'm pleased that staff is able to have input in the firm's direction and purpose as well as help to shape wider society. I'm encouraged to perform by being able to develop in a natural way, whilst being supported at every step. Fieldfisher has managed to nurture a really positive and friendly culture. If they have drive and ambition, I would encourage anybody looking for a role here to grab the opportunity." "Since joining Fieldfisher in 2016, I have progressed from an entry-level secretarial role to an experienced executive assistant. This was made possible by a supportive and inclusive working environment that allows staff to progress at a pace that is best suited to them which in turn makes for well-rounded, home-grown talent. The firm strikes a great balance between providing the foundations for success and autonomy of your own growth and development. An insight I would give to potential applicants is that Fieldfisher offers the opportunity for a career and a sense of belonging to a community and not just a job." Documents

  • Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.
  • Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more.
  • Modern Office Space: Based on the 17th floor in No.1 Spinningfields, with views of the entire City.
  • Collaborative Culture: Join a diverse team with opportunities for hybrid working and hot-desking.
  • Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.
    • Inclusiveness and Diversity At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes. Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process. For accessibility information on our Manchester offices, please visit our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-manchester