Executive Assistant

We are seeking a highly organised and proactive Executive Assistant to join our Outsourcing team. The ideal candidate will be responsible for a variety of administrative tasks, ensuring the smooth operation of our national business and supporting our senior team and clients. This role will be based out of our Newcastle office. You'll make an impact by:

• Creating and managing opportunities in Citadel client risk management system, pipeline reporting, including monitoring opportunities and their expected close dates.
• Preparing and updating proposals in PowerPoint that are not supported by the Bid team and drafting Letters of Engagement (LoEs).
• Arranging calls and booking meeting rooms, organising events and managing meeting agendas.
• Taking and distributing meeting minutes (e.g., Virtual Risk Group).
• General admin support including booking travel, distribution of bills, managing various rotas, maintaining organisational charts and processes library.
  
  Are you someone who thrives on variety, loves learning new things, and enjoys connecting with people? If you can spot inefficiencies in everyday life and are passionate about making improvements, this role is perfect for you!
We value diverse experiences and perspectives. Here's what we're looking for in our ideal candidate:
• Experience working in a similar role.
• Excellent communications skills and strong team working ability.
• Demonstrate experience in using MS Word, MS Excel, MS PowerPoint and related programmes.
• Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines, demonstrate attention to always detail and maintain a high quality of work.
• Proficiency in Microsoft packages including Word, Outlook, and advanced Excel.
• Forward looking thinker, who actively seeks opportunities and proposes solutions in a timely manner.
  
  What we can offer you:
We recognise that our people are our most important assets. That's why we offer a flexible reward and benefits package that will help you have fulfilling experience, both in and out of work.
• Hybrid and Flexible working
• 26 Days Holiday (with the option of purchasing additional days)
• Lifestyle, Health, and Wellbeing including financial wellbeing benefits such as financial tools, electric car scheme and access to a virtual GP.
• Access to a suite of 300+ courses on demand developed by our inhouse Talent Development team.