Executive Assistant to Chief Digital & Information Officer, Band 5

As an Executive Assistant (EA), the post-holder is responsible for providing executive level assistance and support to their Executive Director (and deputy) and the Chair in all of their organisational undertakings, by setting high standards in how they present themselves and in everything they say and do as the front-facing representative of their Executive Director. They will always follow and lead with best practice and expect this of those around them. The post-holder will provide a high quality and confidential office management and secretariat service to their Executive Director whilst exercising initiative, tact, independent judgement as well as strong interpersonal and organisational skills.
The EA will source and gather information to assist their Executive Director/Chair in prioritising their workload effectively to ensure that deadlines are met, whilst using initiative and discretion to ensure that the most efficient use is made of the Directors' time, having the ability to oversee and manage a multitude of tasks, working to tight deadlines and with frequently changing priorities.
The post-holder will be one of the first points of contact in respect of all forms of communication for their Executive Director/Chair and will perform a wide range of responsible and confidential duties, thereby enabling their Executive Director/Chair to focus on strategic issues

Main duties of the job
The post-holder will ensure the administrative functions within the Directorate run smoothly, continuously looking at improving processes to ensure the effective delivery of the services. They will work collaboratively with their peer EAs to ensure that there is visibility and co-ordination of service across the executive support function.
Of key importance is the ability to recognise the high-profile nature of the work of their Executive Director whilst ensuring that all work produced is of the highest standard. This includes being aware of the main issues facing the Trust and their Director, and recognising the need to be aware of sensitive issues, using tact, diplomacy and discretion at all times. The Executive Director is to be supported to the level that they are not left exposed at any time through non-completion of a task, attendance at a meeting or holding of information necessary to perform their executive responsibilities., We have an exciting opportunity for an ambitious, professional and dedicated Executive Assistant to join our forward-thinking team. In this pivotal role, you will be key to supporting the enhancement of our secretariat function, ensuring that we meet all our ambitions to streamline decision-making, reduce delays and enhance organisational agility. Your expertise will be essential in navigating the complexities of the work of the Chair and the Director of Integrated Governance while maintaining the highest standards of confidentiality supporting practical results that achieve goals and objectives.
Reporting directly to the Director of Integrated Governance, your primary role will be their Executive Assistant and support to the Chair . As a key member of the Integrated Governance directorate, your role will involve extensive collaboration with all directors within the Trust, its subsidiary, and senior managers across the 'group'.
This position offers a diverse and varied scope of responsibilities, from providing essential administrative support to the Chair and Director of Integrated Governance, minuting key meetings in the sphere of corporate governance and supporting the development of a newly formed centralised secretariat. If you are ready to make a significant impact within our organisation and drive our administrative support to new heights, we would love to hear from you.

Detailed job description and main responsibilities
Organisation of:
1. Emails / Correspondence
2. Scheduling / Diary Management
3. Meeting Documentation
4. Meeting Administration
5. Secretariat Processes
6. Key Relationships / Team Working
7. Line Management and Working Arrangements
8. Continued Professional Development

9. Essential Qualifications, Experience, Skills and Behaviours
10. Physical, Mental and Emotional Effort

NHS AfC: Band 5
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.