Facilities Manager

This role supports the Senior Facilities Manager to ensure high standards of health and safetyand a clean and efficient working environment for students and staff. This includes buildingmaintenance, security, cleaning, understanding classroom scheduling, room set-ups, assistingwith events and the front of house.This role will be the first point of contact alongside other members of the facilities and front ofhouse team in relation to the day-to-day running of the building. This includes but is not limitedto the management of services (for example printing, stationery, external storage, postage orcatering requirements) and liaising with suppliers.,

• Carry out routine regulatory checks and testing including fire alarms, emergency lights,
fire exits etc.
• Support the Senior Facilities Manager with necessary H&S training for staff and
maintaining training records
• Identify maintenance issues and either fix or organise for an appropriate contractor to
do so.
• Ensure that the general fabric of the building is well maintained and is Health and Safety
compliant
• Responsibility for management of the cleaning contract - ensuring high levels of
cleanliness and presentation are met at all times
• Manage other contracts in place for Security, PPM, M&E, etc.
• Assist with site security and closing/opening of buildings when needed
• Ensuring all deliveries including cleaning consumables, stationery and other items are
received and stored in a timely manner
• Ensuring that all storage areas are kept neat and tidy and in good order
• Follow building procedures ensuring emergency exits and routes are clear, clean and in
good presentation
• To act as deputy when Senior Facilities Manager is absent
Front of House:
• Ensuring reception desk is covered at all times
• Dealing promptly and courteously with enquiries from staff, students and visitors
• Providing reception cover in the absence of the Operations & Reception Coordinator
• Managing the café area including the maintenance of the vending machines and stock
takingEvents and Room Allocation:
• Assisting in the scheduling and, delivery of all events including meetings, receptions,
open days, graduation and student induction
• Setting out and clearing away catering equipment, including laying out
food/refreshments, preparing tea and coffee for some internal meetings
• Management of room changes / additional requests
• Room set-up - moving chairs, tables and desks as required
The above list of responsibilities may not be exhaustive, and the post holder will be required toundertake such tasks and responsibilities as may reasonably be expected within the scope andgrading of the post.


• IOSH qualified
• Experience of working in a facilities role and managing H&S records
• Willing to work flexible hours to support events and cover for colleagues
• Experience of working in a busy customer-focused environment
• Punctual, responsible, self-motivated and adaptable
• Proactive, positive and enthusiastic approach to work and using own initiative
• Professional and friendly approach with colleagues, students and visitors
• Strong communication skills - written, verbal and interpersonal
• IT skills -proficient use of Outlook, Word, Excel
• An appropriate level of physical fitness for walking, lifting, pushing, and using stairs
daily and frequently. Please note that this building requires the postholder to be able to work across 2 buildings and 4 floors, and there are no lifts in the building due to its listed status.

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• 25 days annual leave plus up to 4 days additional discretionary leave during the
Christmas period
• Option to purchase an additional 5 days annual leave on a salary sacrifice basis
• 24/7 access to an Employee Assistance Programme
• Volunteering days
• Life insurance
• Discount for gym membership