IT Asset Manager

We are currently hiring for an IT Asset Manager for an initial 3-6 months contract assignment based in London, SE1. (The duration is very likely to extend),

• To lead on Software and Hardware Asset Management, ensuring licensing compliance and the life cycle management of assets.
• Develop and maintain systems for managing the Assets (hardware and software).
• Develop and maintain systems that contribute to proactive procurement of hardware and software assets throughout their life cycle; building strategic relationships, its partner organisations and core suppliers within relevant frameworks.
• To lead on the optimisation of all IT assets and licences to ensure that the organisation maximises their value.
Principal accountabilities
• Own and manage all aspects of the software license management best practice and tools and processes, performing activities such as entitlement management, reconciliation reporting, and re-use and retirement.
• Lead all software asset life cycle activities, including procurement and cost monitoring, with particular emphasis around new technologies, ie Cloud services; management of software license and codes for activating or downloading software.
• Lead and proactively plan new software procurements and renewals for all sites; liaising with legal and procurement experts to ensure contracts are fit for purpose; monitoring budgets; identifying ways of making savings and undertaking all aspects of placing the order.
• Produce regular reports showing Effective License Position (ELP); identify, manage and escalate any risks in the use of software which may cause to be non-compliant with terms of usage.
• Work with software regulatory bodies to project manage and promote software compliance within the organisation.
• To monitor product roadmaps to proactively identify issues that will have an impact on our IT Standards or Standard Equipment Catalogue, passing these issues on to the Technical Design Board.
• Manage the updating of IT asset registers incorporating hardware and software (ICT and user intellectual property rights); monitoring and reporting on quality assurance of data held.
• Develop, design and co-ordinate the publishing of IT catalogues (hardware and software) on appropriate platforms, ie Intranet, SAP catalogue.
• Liaise with the Customer Services Manager to ensure provision of standard equipment available to meet day-to-day service needs. To support them in sourcing non-standard software and equipment that may be needed to support customers requiring specialist equipment.
• Responsible for the IT recycling contract including procurement, monitoring of KPI's and deliverables, escalations and co-ordinating day-to-day activities.
• Responsible for periodic audits of the hardware and software, and reconciliation with asset registers.
• Develop and maintain excellent relationships with core suppliers within relevant procurement frameworks; working within EU procurement directives of competitive tendering.
• Develop and maintain excellent relationships with stakeholders.
• Ensure that all procedures and documents are up to date and included on the Intranet or in the Service Catalogue.
• Manage staff and resources in allocated to the job in accordance with the Authority's policies and Code of Ethics and Standards
• Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams.
  
  1. Demonstrable experience of software and hardware asset management
2. ITIL qualified at foundation level, practitioner level would be advantageous. Experience of working in environment where a high level of service management is present and being practiced. 3. PRINCE qualified at foundation level, practitioner level would be advantageous. Experience of working a project office in a project support role or similar. 4. Demonstrable experience of purchasing equipment and software 5. Experience of updating databases and online information systems (including data manipulation and reporting).