Legal Assistant

We have an exciting opportunity for a Legal Assistant to join Weightmans' award winning and highly regarded Transport Regulatory Team. We are looking for an enthusiastic, passionate and hard-working individual to become part of an integral team which now has 2 Partners and 2 Associates. No previous experience in transport regulation is required, but a desire to learn and be up-skilled is a must. The Transport Regulatory Team undertakes high-consequence regulatory work for a wide range of clients, the majority of it on an urgent basis. The ideal candidate would serve as a gatekeeper, carefully managing enquiries to ensure that only the most relevant matters reach team members, and managing the flow of communications and filtering out non-essential tasks to allow team members to focus on high priority matters. Key tasks and responsibilities: The Legal Assistant will provide secretarial, administrative and modest fee-earning aspect support to the Partners and fee earners in the team. This will include:

• Assisting with the opening and closing of files;
• Assisting with the drafting of client care letters;
• Assisting with billing matters including obtaining money on account;
• Data input within Interaction;
• Assisting with AML compliance on all transport regulatory files;
• Processing expenses;
• Preparing electronic bundles and paper bundles;
• Using Outlook to send and monitor calendar appointments;
• Assisting fee earners with administrative file checks;
• Taking responsibility for transport regulatory files;
• Co-ordinating travel arrangements;
• Assisting with budgets and other financial metrics;
• Dealing with incoming / outgoing payments and producing the necessary forms;
• Confident liaison with clients;
• Managing the team and individual diaries;
• Liaising with other departments within the firm including marketing, finance, business development, IT and other legal operations where required;
• Liaising with clients to collate materials and bundles for review by team members;
• Attending client meetings and co-ordinating and taking ownership of follow up actions;
• Preparing case summaries and undertaking background research., there are a small number of roles that cannot be performed from home, your Recruitment Adviser can confirm.
Please note
• We encourage candidates to speak to us direct/apply direct for the opportunities we have available.
• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.
• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.
• We are open to part time/job share applicants.
Recruitment agencies (PSL /non-PSL) Weightmans operates a strict 'preferred supplier list' (PSL) and is committed to working closely with the recruitment agencies that feature on that list. As such, Weightmans does not accept speculative or unsolicited CVs, profiles or any other introductions from both our PSL and non-PSL agencies. If a PSL or non-PSL agency chooses to submit a speculative or unsolicited CV, profile or introduction without instruction from a member of Weightmans' recruitment team, we will reserve the right to treat the introduction as a gift and contact the candidate directly without accepting or entering into the agency's terms nor being liable for a recruitment fee. Eligibility to work in the UK Eligibility to work in the UK will be verified in the final stages of the selection process. All candidates must either already have a right to work in the UK before commencing employment, or meet the Home office criteria for Visa sponsorship. Candidates who require sponsorship should evaluate the Home Office eligibility for a Skilled Worker visa before applying.


• We would be delighted to speak to individuals who have a minimum of a years of administrative / fee earning based experience in a law firm or other professional service firm.
• You will need to have good IT skills, including Word, Outlook, PowerPoint, Excel and other programmes.
• Good communication skills with the ability to engage and work well within the Transport Regulatory team.
• Good time management skills and have a good attention to detail.
  
  Weightmans is a Top 40 law firm with offices throughout the UK. Having been recognised as the leading legal employer and 10th overall employer at the annual Britain's Top Employers awards 2024 and achieved record rankings in Chambers UK.
We are proud to be an accredited living wage employer. Click to find out more about industry recognition for excellence, through our achievements, awards and accreditations. The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation." We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do. We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process. Please feel free to note your preferred pronouns in your application. Work for a firm where people matter - work for Weightmans - We See the in you. As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;
• 28 days' annual leave plus bank holidays (pro-rated for part time)
• Hybrid working including provision of home office equipment
• Healthcare cover/ Medicash
• Pension plan
• Life Insurance 4 x salary
• Interest free travel loan scheme
• Employee Assistance Programme including counselling, legal and consumer advice service
• Discounted gym membership
• Discounted dental scheme
• Cycle to work scheme
• Offers & discounts
• Great reward and recognition scheme