Medical Roster Co-ordinator - Gastroenterology

Are you looking for a career in the NHS or are you already working in the NHS and seeking a new opportunity?
The Gastroenterology team at MWL are looking to recruit an experienced co-ordinator to manage the medical rota, ensuring clinics and endoscopy rooms are fully utilised and prevent the loss of clinics/lists by ensuring appropriate back-fill and cover is in place.
Liaising with the Gastroenterology medical team, the Nurse Endoscopy team and the Management team, you will ensure seamless and accurate provision of care for our patients, including cancer target patients, ensuring any issues are escalated promptly and efficiently. In addition, you will track short notice cancellations to prevent under booked clinics to mitigate any increases to the waiting list.
You will be responsible for linking in with various departments throughout the Trust either face to face, via phone or email for a variety of reasons such as; booking rooms, list scheduling, roster management, outpatient staffing / capacity and endoscopy scheduling.
Providing administrative support to the Gastro team such as diary management, note taking, arranging meetings and liaising with various departments such as procurement, IT and Finance., The post holder will work with their specialty service line and Clinical Teams to ensure that all medical rosters within the CBU are EWTD and New Deal compliant and produced in a timely and efficient manner utilizing both existing and temporary staff in the most appropriate and cost effective manner.
Communication and relationships
· Work closely with operational management/clinical teams utilizing the trust designated clinical systems (TempRE, Healthmedics), to identify and book any temporary medical locum cover required once all alternative options have been exhausted.
· Responsible for collation of CV's of medical staff to send to clinical leads for timely approval., Be the main point of contact for all junior doctor rotating to trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions lines.
Analysis and judgement
· Co-ordinate the provision of medical cover to provide short, medium and long-term solutions including medical cover out of hours across the designated specialties.
Planning and organisation
· Design, prepare and publish the medical on call rosters, inclusive of consultant rosters, for CBU/Specialty within agreed timescales.
· To support the design and maintenance of medical on call rosters, inclusive of consultant roster, in line with the relevant medical terms and conditions of employment and the needs of the service.
Policy & service development / implementation
· Adhere to all trust and nationally agreed rules/ terms and conditions around the use of bank and agency staff.
Finance
If doctor above capped rate - this should be escalated to CBU management in a timely manner to 409 - liaise with DOF for approval.
· Liaise with CBU management and finance to arrange payment for any additional sessions undertaken inclusive of all medical grades.
Staff / HR / Leadership / Training
· Responsible for the recording of medical staff sickness on trust system relating to the sickness of medical staff and chasing of return-to-work forms.
· Responsible for providing clinical management teams information on trust sickness policy triggers as and when these are triggered in accordance to trust policy.
· Administration and recording of all requested annual/study/special leave for all doctors, including swaps, ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during study periods and junior doctor rotation.
· Booking and arrangement of onboarding requirements for all locum/agency clinical staff.
· Coordination of permanent recruitment of junior medical staff in accordance and wishes of specialty management, as and when required.
Use and development of information systems
· Responsible for the maintenance of an up-to-date list of all current doctor staff list on shared drive for their CBU.
Freedom to act
· Escalate complex queries to Operational Service Manager/ Directorate Manager/ADO
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. You are part of an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.
The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.
As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected]
We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.
The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship.
Disclosure and Barring Service Check
If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.
If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.
Flexible Working
We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:
· All employees have the right to request flexible working from day one of employment.
· There is no limit on the number of requests they can make.
· Employees have the right to make requests, have them considered, regardless of the reason.
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.
Working for Team MWL
Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website
You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.
The Trust will not accept applications which are found to be AI generated.
Additional Information
Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here.
An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.
Good luck with your application. We hope to welcome you to Team MWL very soon.

The Secretary of State has approved the partnership between St Helens & Knowsley Teaching Hospitals and Southport & Ormskirk Hospitals.
From 1^st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
· CARE that is evidence based, high quality and compassionate
· SAFETY that is of the highest standards
· COMMUNICATION that is open, inclusive and respectful
· SYSTEMS that are efficient, patient centred and reliable
· PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
Our achievements include:
+ Trust rated Outstanding by CQC Inspection August 2018
+ Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
+ Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme