Multi Function Admin Team Member

Greet and respond to all patients and visitor enquiries both face to face and via the telephone in a courteous and helpful manner, always ensuring messages are delivered to other staff as required. Ensure delivery of all administrative functions of the role. Utilise all appropriate information systems including PAS, ICE, Bedview, Oceano, Mobimed, Adastra Wear appropriate PPE at all times and be aware of cleaning processes Prepare for all admissions and discharges from the department, ensuring good communication and preparation of necessary documentation. Arrange patient transportation as required. Support Clinical staff with administrative duties as and when required, including management of confidential waste. Collect and distribute mail, emails and photocopies of patient information. Liaise with Nurse in Charge to ascertain current priorities and issues when working in clinical areas. Liaise with other departments, both internal and external to the Trust, including the patients GP as
necessary. Access patient records from the electronic database as required. Stock ward areas with adequate administrative supplies as and when required. Report faults and defects through the appropriate channels for repair. Ensure patient referrals and other relevant documentation is scanned and uploaded onto patient records in a timely manner. Ensure the non-clinical environment within the Emergency corridor is well organized, clean and tidy. Be responsible for monitoring the patient tracking system, escalating any potential problems as appropriate via the agreed procedure. Ensuring national and local targets are adhered to and monitored. Act as a cohesive member of the department team, attending multidisciplinary meetings as appropriate and maintaining own personal development and mandatory training. Provide cross cover for other ward areas as directed by the Administration Manager Provide induction training support to all new members of staff as and when required by your line manager.
Assist in identifying and facilitating possible areas of process improvement.