Job Title: Office Administrator

Location: Loughton, Essex (no remote/hybrid working)

Job Type: Full-Time, Permanent (office based)

Working Hours: Monday to Friday, 8:00 AM to 4:30 PM

Company Overview:

Triangle Electrical Services are an established Electrical, Fire, AOV (Smoke Vents), and Lighting services provider based in Loughton. Our commitment to excellence and customer satisfaction has positioned us as a trusted partner in the industry. We are currently seeking a highly organised and proactive Office Administrator to join our dynamic team.

You will be office based, this is not a remote working position.

Key Responsibilities:

• Manage Financial aspects using Xero software and Xcel.
• Monitor completed jobs and raise invoices.
• Process and validate invoices from subcontractors and suppliers for payment.
• Prepare and issue invoices to clients, ensuring accuracy and compliance with Contract, CIS and VAT regulations.
• Maintain accurate financial records and support the Director with ledger updates.

Administrative Support:

• Support day-to-day office administration, including answering phone calls and managing correspondence.
• Assist Operations and Office Manager with logistics, scheduling engineers, and coordinating programming works.
• Liaise with clients to arrange access and manage call-outs.

Human Resources Support:

• Support Office Manager with employee records, including tracking holidays and time off.
• Assist with annual reviews and support the HR process.
• Attend and contribute to monthly management meetings.

Quality Management:

• Support and maintain the company’s quality management processes and procedures in line with BSI 9001 standards.
• Ensure all documentation is up-to-date and compliant with industry regulations.

Required Skills and Qualifications:

• Experience with Xero accounting software mandatory.
• Awareness of CRM systems, specifically HubSpot.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Basic accounting skills, with a strong understanding of CIS and VAT.

Administrative Skills:

• Strong organisational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Ability to work independently and prioritise tasks effectively.

HR and Quality Management:

• Basic HR knowledge, including handling employee records and participating in reviews.
• Familiarity with BSI 9001 quality management standards.

Industry Knowledge:

• Previous experience in the construction, electrical, fire, AOV, or lighting industries is advantageous but not essential.

What We Offer:

• Competitive salary based on experience.
• Opportunities for professional development and growth within the company.
• A supportive and collaborative working environment.
• Pension Contributions.
• Birthday day off (after 1 year service).
• Friendly collaborative work environment .
• Access to mental health and wellbeing support (provided by Health Assured).
• 28 days Holiday + Bank Holidays.
• End of year celebration.

To start your application please click "Apply" now!