We're here to prevent children from becoming involved in violence. We do this byfinding out what works and building a movement to change things.In recent years, violent crime involving children has increased. This is a tragedy.Every child is an important member of our community and society has a duty toprotect them.The Youth Endowment Fund (YEF) is a charity with a £200m endowment thatexists to reverse this trend. We will achieve this by finding out what works toprevent youth violence and building a movement to put this knowledge intopractice. We do this by funding, evaluating and then spreading the very best workon reducing youth violence across England and Wales., Your focus will be to ensure that the office environment at YEF is a welcoming andinclusive one, being the first point of contact for new starters, employees andexternal stakeholders. You will be dedicated, in ensuring that the officeenvironment is set up for employees to have a positive, collaborative andengaging experience while working from the office. With key responsibilities forgeneral HR administration, office management and supporting with thecoordination of our team culture work, you will naturally enjoy having varietywithin your day-to-day work and proactively seek solutions to aid better efficientand effective management of our daily HR and operations., Ensure the physical and virtual spaces in which we work at YEF are excellentlymanaged and a welcoming place to work. This would include:

• Being a strong and personable office lead. Be welcoming to colleagues
new and old and make an ongoing effort to integrate them into the team.
• Ensuring that the office space is well managed including well stocked office
supplies and refreshments.
• Leading monthly social team activities that foster a sense of belonging.
• Ensuring we have the systems to make collaboration really easy, liaising
directly with our IT supplier and pointing out areas of improvement or discussing how things can be done better.HR administrationHelp ensure that projects related to HR or supporting people are done brilliantly.This may require you getting stuck in with some administrative tasks or keepingtrack of who needs to do what by when.
• Helping to organise the annual appraisal of staff (setting up and collecting
in forms and making sure everyone knows what's going on) so that everyone learns and develops.
• Making sure the online system we use for employee records is up to date,
well organised and that someone technical fixes things if needed.
• Ensuring that the policies we have (on things like pay, holidays, being in the
office etc). are easy for staff to find and that someone is prompted to remind staff about them regularly.
• Coming to know our staff policies inside out, so that staff can go to you to
get a question answered.Help us recruit brilliant people by:
• Supporting the administration of the end-to-end recruitment process, such
advertising jobs online, arranging interviews, managing candidate correspondences and the keeping up to date records.
• Assisting in the first phase of CV reviews (spotting great people)., Organising and managing all new starter documentation, such as; right to
work, references, issuing of an employee contract and DBS's (where appropriate)
• Ensuring new staff have the right equipment and IT on day one. Being the
go-to person for their administrative questions.
• Onboarding new team members on our office space and IT systems
General administrationMake sure some of most important meetings are incredibly effective. You'll do thisby
• Organising those meetings (booking rooms, inviting people), taking great
minutes, making sure we keep track of things we said we would do and saving the documents in the right place.
• Working really well with colleagues to organise documents and information
for reports.
• Supporting people, you work most closely with (the wider operations team)
on some of the more important processes, including audits and document maintenance.Team CultureYou will be passionate about supporting to maintain a strong values-led teamculture and able to demonstrate what that means.
• Supporting our Culture Lead to prepare and deliver excellently planned and
engaging quarterly team away days. This includes visiting event spaces, managing catering and providing excellent support on the day - including activities.
• Organising onboarding schedules and ensuring smooth delivery of
sessions.
• Noticing when colleagues are less well connected to the team and working
with the Culture Lead to support their integration.,
• You win people over and make everyone feel comfortable. People tend to
warm to you and respect you. You build good relationships with people no matter what level they work at. People naturally come to you when they have an issue or are looking for sound advice.
• You're passionate about team culture. You're deeply interested in the
culture and values of an organisation. You understand that all roles play an important part in creating and developing a great team culture.
• You're extremely trustworthy and exercise good judgement: You've
experience dealing with sensitive and confidential information and always maintain the confidence of those around you. At the same time, you know when to pull others in for support and who those individuals should be.
• You like getting things done: You have a track record of making things
happen and are incredibly organised. In previous jobs, you've held responsibility for ensuring your work is delivered on time. You're very reliable.
• You love supporting great teams : You don't know all the answers , but you
enjoy helping colleagues find answers and solve problems so that the team can work brilliantly and efficiently.
• You're able to prioritise and multitask many diverse tasks at once: You
enjoy moving between different types of projects, whether that be supporting our HR team or sorting out an issue with our IT provider. You prefer a job that looks different every day. You are able to remain calm under pressure and are able to effectively identify what 's most important and how to balance different priorities.
• You learn fast but remain humble. You're quick at getting your head
around things. It wouldn't faze you to have responsibility for organising things that are new to you as long as you have an expert to ask advice from. You like learning and developing. You know how much you don't know as well as what you do.
• You don't want your days to pass without making a difference. You want
to play a significant part in a charity that's making a difference. You like the idea of doing a job that makes young people safer., As a member of our People Team, you will embody and be able to demonstrateYEF's core values.
• Empathetic
• Responsible
• Collaborative
• Questioning
• Transparent
• Brave
While it's not a criteria, we're especially interested to hear from applicants whohave lived experience of youth violence.It's also important to us that the people we hire do not discriminate. We believe inbeing inclusive and giving everyone an equal chance to succeed. Applicationsare welcome from all regardless of age, sex, gender identity, disability, marriageor civil partnership, pregnancy and maternity, religion or belief, race, sexualorientation, transgender status or social economic background.All appointments will be made on merit, following a fair and transparent process.In line with the Equality Act 2010, however, the organisation may employ positiveaction where candidates from underrepresented groups can demonstrate theirability to perform the role equally well.Office WorkingThe office is based in Central London. This role will be based full-time from theoffice. Applicants must be comfortable being office based for this role., This includes our HR team, interviewers (who may include other partners in theproject and independent advisors), relevant team managers and our IT serviceprovider if access to the data is necessary for performance of their roles. We donot share your data with other third parties, unless your application foremployment is successful and we make you an offer of employment. We will thenshare your data with former employers to obtain references for you.

1) Tell us about a time when you supported an important HR project or process (e.g., appraisals or onboarding). What challenges did you face, and how did you overcome them? 2) Referring to the 'About You' section on the JD, give clear examples of:
• How your work shows that " You love supporting great teams :" and
• How " y ou're able to prioritise and multitask many diverse tasks at once.
Interview processThis will be a two-stage interview process. Interviews will take place the weekcommencing 5th May 2025, the second stage interview will be an informalinterview with the wider People and Operations team.We do not sponsor work permits and you will be required to provide proof of youreligibility to work in the UK.Additional benefits include
• £1,000 professional development budget annually
• 28 days holiday plus Bank Holidays
• Four half days for volunteering activities
• Employee Assistance Programme - 24hr phone line for free confidential
support
• Volunteering days - 4 half days per year
• Death in service - 4 times annual salary
• Flexible hours. Core office hours 10am - 4pm
• Financial support including travel and hardship loans
• Employer contributed pension of 5%