Recruitment Administrator - Fixed Term Contract until 31st March 2025

JOB PURPOSE To provide recruitment and general administrative support to the HR team. Assisting with coordinating recruitment and onboarding across the business, whilst ensuring strict compliance with relevant legislation and our own company policies. KEY RELATIONSHIPS Line Manager is HR Operations Manager. Report to the HR Advisor for daily work allocation. Work in close liaison with all staff and departments within the organisation to fulfil recruitment needs. Liaising with our preferred recruitment agency suppliers. KEY RESPONSIBILITIES Financial Ensuring agency invoices are sent to the purchase ledger department and allocated to the right department. Business Development To support the HR Advisor and Learning & Development Lead with all areas of recruitment including logging all applications, organising interviews and supporting candidates throughout the recruitment and onboarding process. Monitoring the Recruitment email inbox. Advertising posts approved at the vacancy control panel
via the company website, Indeed and NHS Jobs. To perform any other duties that may be requested from time to time. Quality To provide daily support to the HR team by answering queries, drafting routine reply letters and monitoring the recruitment e-mail inbox. To accurately record staff registration details. i.e. NMC/HCPC and follow up monthly. Workforce To be pro-active in delivering a personalised first-class recruitment process. To assist with all aspects of HR recruitment administration, including issue of contracts of employment, staff handbooks and job descriptions, obtaining references for new employees, periodic/annual verification of professional registrations for all staff who are required to be registered to practice, obtaining DBS Disclosures for all new employees, ensuring correct benefits entitlements are issued and maintenance of computerised and manual personnel records or any other recruitment tasks when required. To monitor and provide an audit trail in line with Care
Quality Commission requirements. To take minutes at Disciplinary, IG Breach or Grievance Meetings. Travel between our three sites for meetings, disciplinary meetings etc. as and when required. Keep all People HR files up to date This job description is intended to reflect, in outline, the responsibilities of the postholder, which may change over time with corporate or local business needs of Spencer Private Hospitals. It will therefore be subject to periodic review and amendment in the light of changing circumstances and following consultation with the post holder.