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Relocation Project Coordinator

Jll, Reading

Relocation Project Coordinator

Salary Not Specified

Jll, Reading

  • Full time
  • Permanent
  • Remote working

Posted 3 days ago, 17 Dec | Get your application in today.

Closing date: Closing date not specified

job Ref: 24bf80211230495f813c8210017ac350

Full Job Description

  • Schedule meetings/conference rooms (including specifics), maintain calendars, etc. for project/account team
  • Accurately assemble and proof read project documents
  • Work with Asst. RPM to ensure project documents are uploaded to centralized folder
  • Receive and process client requests
  • Assist in entering and processing information as part of project/account issue tracking and resolution
  • Compare vendor/subcontractor invoices to purchase orders or subcontracts
  • Perform data input into the CAFM system to maintain occupancy information
    • Move/Project Management
  • Manage daily individual move request from end to end as requested
  • Proactively manage project-related issues on project/account
  • Coordinate scheduled events with property management, facilities management, all parties involved in relocations, etc.
  • Ensure all project/account activities and processes are performed in a manner consistent with documented processes including client's and JLL's policies and procedures
  • Incorporate RPM best practices
  • Coordinate work order and small project execution with vendors, including but not limited to furniture reconfigurations and space enhancements
  • Identify outstanding issues associated with project and communicate to team lead
  • Ensure data accuracy within relocation management and CAFM systems
  • Receive and process client move requests
  • Create and distribute move communications/move packets and labels to clients
  • Perform pre-move and move day duties to include but not limited to: Pre and post-move inventory/check-out/check-ins, furniture inventory, hanging move signage and supervising movers
  • Assist in entering and processing information during post-move help desk
  • Ensure all move management activities and processes are performed in a manner consistent with documented processes including client's and JLL's policies and procedures
  • Coordinate scheduled move activity with property management, facilities management, all parties involved in moves, etc.
  • Coordinate work order and small project execution with installers/trades, including but not limited to furniture reconfigurations and space enhancements
    • Ergonomics
  • Receive and process client ergonomic requests Coordinate all ergonomic assessment scheduling with end user, conduct assessment, order products as deemed necessary as part of assessment and assessment follow-up
  • Coordinate with client representative to provide employees workstations accommodations as necessary
  • Report all ergonomic results and product distribution in client systems as required
  • Coordinate with client representative to provide employees workstations accommodations as necessary
  • Ensure all ergonomic related activities and processes are performed in a manner consistent with documented processes including client's and JLL's policies and procedures

    Excellent written and verbal communication skills
  • Detail oriented
  • Ability to multi-task and work both in a team and independently
  • Strong interpersonal skills with the ability to interact with executive level internal & external clients
  • Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business.
  • Basic proficiency with Microsoft Office products
  • Flexibility with work hours and travel as needed

    Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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