Colfe's School is looking for a motivated and enthusiastic Office Manager to lead the Senior School Office. The principal focus of this role is to provide first class administrative support to ensure the smooth running of the school and ensure that the Reception and General Office present a smart, friendly and efficient point of contact for all visitors, pupils and staff. The Office Manager, supported by the Deputy Office Manager, line-manages a team of receptionists and administrative assistants. The role is accountable to all members of SMT and the Database manager, and ultimately reports to the Bursar.

• Reporting To: Bursar
• Supported By: Deputy Office Manager
• Accountable To: Senior Management Team (SMT) and Database Manager
• Working Hours: Term time plus 6 weeks during school holidays. Office team members work a rotation of shifts ensuring the Office is staffed throughout the School day between 7.45am and 6.15pm.
• Annual Salary: £37,050 (£39,260 FTE)
Office Manager Responsibilities: Leadership and Management:
• Lead and manage the Office team with warmth and diplomacy, fostering a productive and positive atmosphere.
• Plan and coordinate team activities, ensuring deadlines are met and maintaining high standards of quality and accuracy.
• Enhance the team members' capabilities and ensure consistent practices are followed across the team.
• Conduct annual reviews for each team member, providing performance management and arranging specific training as needed.
• Manage resourcing, including shift rotas, holiday time working, cover for absences and out-of-hours school events.
Duty responsibilities:
• Participate in shared responsibilities within the wider Office team.
• Create and maintain a comprehensive School Office Handbook.
• Assist the Data Manager in managing key systems, including the pupil database SIMS.
• Oversight of the process for creating, maintaining and archiving pupil records, and responsibility for ensuring completeness and accuracy of records to be compliant with ISI standards for Admissions Register.
• Manage requests from Academic leaders and SMT to assist in communications and the administration of school trips and events.
Strategic Improvement:
• Collaborate with senior leaders to develop and implement strategies for continuous improvement in administrative and communications procedures.
• Drive the adoption of technology solutions to improve service and efficiencies in school administration.
Working with colleagues:
• The Office Manager works closely with the Data Manager, Admissions & Communications, and Bursary teams on school administration and communications.
• The Office supports SMT and Academic leaders with administration, communications and in the planning and running of school events.
• Responsible for coordination with the Junior School Office to implement common solutions and share workloads where appropriate.
Personal Specification:
• Demonstrates empathetic leadership and the ability to work effectively as part of a team.
• Exhibits excellent organisational skills.
• Possesses a strong understanding of school life, staff roles, and the Office's position within the school.
• Displays excellent literacy and communication skills.
• Shows a desire to challenge orthodoxy and continuously improve service standards.
• Effectively uses ICT, MIS systems such as SIMS or Engage SMIS, and other specialist equipment/resources.
• Commits to the protection and safeguarding of children and young people.
• Demonstrates flexibility and a willingness to learn new skills.
Special Conditions:
• Enhanced DBS Check: Required.
• First Aid Training: Provided.
Benefits:
• Pension: Contributory defined contribution pension.
• Meals: School lunches provided.
• Leisure Services: Complimentary membership to Colfe's Leisure Services, including gym and swimming pool access.
Staff appointed to posts are expected to maintain high professional standards. Those who join Colfe's can expect to become part of a caring, purposeful, and committed community. Application procedure: The recruitment process will require all applicants to complete an application form, accompanied by a letter of application, current CV and details of two referees, who will be contacted prior to interview, in accordance with the School's Safer Recruitment procedures. There will be an interview and practical task for short listed candidates. The application may be submitted either electronically to recruitment@colfes.com or by post, to: Mrs A Ross, Human Resources, Colfe's School, Horn Park Lane, London SE12 8AW Applications should be sent as soon as possible and by Sunday 6th April. Interviews will take place on Friday 11th April. Colfe's reserves the right to appoint to this post before the closing date if necessary. Colfe's School is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo child protection screening, including checks with past employers, prohibition from teaching and the Disclosure & Barring Service.


• Demonstrates empathetic leadership and the ability to work effectively as part of a team.
• Exhibits excellent organisational skills.
• Possesses a strong understanding of school life, staff roles, and the Office's position within the school.
• Displays excellent literacy and communication skills.
• Shows a desire to challenge orthodoxy and continuously improve service standards.
• Effectively uses ICT, MIS systems such as SIMS or Engage SMIS, and other specialist equipment/resources.
• Commits to the protection and safeguarding of children and young people.
• Demonstrates flexibility and a willingness to learn new skills.
  
  Pension: Contributory defined contribution pension.
• Meals: School lunches provided.
• Leisure Services: Complimentary membership to Colfe's Leisure Services, including gym and swimming pool access.
Staff appointed to posts are expected to maintain high professional standards. Those who join Colfe's can expect to become part of a caring, purposeful, and committed community.