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Northumbria Healthcare - NHFM (Northumbria Healthcare Facilities Management), Ashington, Northumberland
- Onsite working
- Part time
- Permanent
Posted 3 days ago, 12 Feb
Job ref: 884c2827468d4a37b74fbe7a31ac8e77
Full Job Description
This post will be based at Wansbeck General Hospital but some travel to the Community Hospital sites will be required.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received., + Provide an efficient and effective administrative service to the Estates and Facilities teams.
+ Dealing with enquires via telephone, email and face to face.
+ Co-ordinate the processing of orders and invoices and the updating of relevant databases.
+ Minute taking and transcribing.
+ Typing letters under direction from Department Manager/ Supervisors
+ Maintaining accurate records on a variety of systems.
+ Supporting other NHFM Admin teams when required.
+ Judgements involving facts or situations some of which require analysis where there is more than a straightforward choice of options, such as analysis of financial queries or discrepancies., + Provide an administrative service to NHFM and fully adhering to all Trust Policies.
+ Transcribe minutes of key meetings in a timely and accurate manner.
+ Maintain action records of key meetings, sharing actions as appropriate and in a timely manner.
+ Responsible for efficient booking of staff training requirements, venue information in conjunction with Department Manager.
+ Responsible for accurate records in the Human Resource Systems - ESR, Healthroster and Therefore systems to assist/support Department Manager.
+ Support the management team by organising appraisals and facilitating training
+ High standard of communication, organisational skills and administration to include Excel spreadsheets and full use of all Microsoft Office packages.
+ Typing letters under direction from Department Manager/ Supervisors
+ Responsible for processing and recording invoices and collation of invoices for payment in all aspects of financial records in accordance with the Trust's Standing Financial standing instructions.
+ To observe confidentiality acquired in course of work with internal and external client, visitors and Trust employees.
+ Checking and processing paperwork in regards to contractors where required
The successful applicant will be an employee of the subsidiary and not Northumbria Healthcare NHS Foundation Trust.
Applicants who are members of the Armed Forces, and those who have a disability that requires support in the work place (two ticks pledge) and who meet the essential criteria will be interviewed under the Trust's interview guarantee scheme.
We recognise the positive value of diversity and inclusion and are committed to a workforce that is diverse, equal and inclusive. We welcome and encourage job applications from people of all backgrounds. We particularly welcome applications from Black, Asian and Minority Ethnic (BAME) candidates as BAME people are currently under-represented in our workforce as well as other under-represented groups such as LGBT+ and disabled candidates. We are proud to be a Disability Confident Employer, a Stonewall Diversity Champion, we have a Gold award from the Defense Recognition Scheme, and we are delighted to support Apprenticeships, Age Posi+ive and are a mindful employer.
If you require any reasonable adjustments to attend interview please make the recruitment team aware as soon as possible by calling our HR Recruitment Team on 0191 203 1415 option 2.
Applicants who meet the Fit and Proper Person Requirements (FPPR) will require additional pre-employment checks in line CQC and statutory guidance.
Make sure to read the 'applicant guidance notes' before submitting your application and make sure you know everything there is to know before joining our fantastic trust!
Please note that it is a requirement of this Trust that all successful applicants pay for their own DBS certification if a DBS check is required for the post. The method of payment is a salary deduction from your first monthly pay.
NHFM is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust. Established in 2012, NHFM provide specialist project management services for large and small capital developments, estates maintenance and a full range of facilities services. Carrying out facilities management for a state-of-the-art specialist emergency care hospital - The Northumbria, three general hospitals - North Tyneside, Wansbeck and Hexham hospitals - and a number of smaller community hospitals and clinic sites, we cover one of the largest geographical areas of any NHS trust in the country.
NHFM is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust. Established in 2012, NHFM provide specialist project management services for large and small capital developments, estates maintenance and a full range of facilities services for all of Northumbria Healthcare Trust's sites.
Come and work for us and we can offer you:
+ Competitive rates of pay
+ Enhanced rates of pay for working evenings, nights, weekends and bank holidays
+ Favourable employment terms and conditions - we mirror NHS Agenda for Change terms and conditions (https://www.nhsemployers.org/tchandbook) which includes up to 33 days annual leave + bank holidays per year, generous maternity and paternity leave provisions, occupational sick pay, and much more
+ NHS Pension Scheme
+ Career development opportunities
+ Fantastic staff benefits including car lease, home electronics, cycle to work and childcare schemes, priority access to vaccinations, physiotherapy, counselling, among many more
+ A great employee experience - we score very highly on our employee satisfaction metrics
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