The Administrative Assistant is responsible for providing one or more Departments with administrative support, including but not limited to typing documents, internal and external correspondence, scheduling, data entry, and filing. This role is full time and 5 days in the office., They are responsible for normal reception duties including greeting visitors to the office, preparing NDA's and maintaining records plus name badges and fob for new hires.

Organising fire drills, fire maintenance records and first aid training and supplies.
Answers telephone, distributes post and e-mail correspondence, providing general information and taking messages, as needed
Is point of contact for third party contractors and arranging works within the buildings
Answers departmental questions and directs individuals to the appropriate party, as necessary
Ensures that office supplies are maintained including stationary, cleaning, food supplies including the weekly orders and the operation and ordering for the coffee machine.
Provides assistance with daily operations such as posting, organising courier services, obtaining printed materials and any other task as needed.
Provide assistance with the operation of the buildings and offices e.g., meter readings, liaise with suppliers, cleaning company, Fire maintenance, water supplier and others. Arrange PAT testing annually.
Works closely with both HR and Finance to ensure the smooth running of the office.
Ensures accuracy and timeliness of all work performed.
Handles confidential and non-routine information in a professional manner.
Works independently and within a team on various projects.
Coordinates meetings, which may include placing food orders, as well as set up and clean up., Free on-site parking
Pension plan
Monthly Events
Discretionary End-year bonus
Annual Performance Reviews

A minimum of 2 years of related office experience is required
Proficiency in Microsoft Word, Outlook, PowerPoint and Excel is preferred
Be able to demonstrate excellent interpersonal and customer service skills
Have the ability to work independently and with minimal supervision
Must have the ability to handle confidential information