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Finance and Administration Assistant
Salary not available. View on company website.
Stoke-on-Trent City Council, Bucknall, City of Stoke-on-Trent
- Onsite working
- Full time
- Permanent
Posted today, 5 Mar
Job ref: 4190ea57770a409690393cb8033c55b6
Full Job Description
- Under the direction of a member of the Senior Leadership Team, organise and deliver effective financial and administrative systems within the school.
- Deliver an efficient operation of the school's accounting function according to agreed procedures.
- Under the direction of the School Business Manager, prepare annual estimates and regular reports upon income and expenditure, monitor accounts against budgets and report to SBM.
- Under direction from School Business Manager, monitor all accounting procedures and identify any problems,including the ordering, processing and payment for all goods and services provided to the school; the operation and regular reconciliation of bank accounts; and preparation of invoices, collection of fees and other dues.
- Booking attendance at training courses Support for Financial Administration
- Under the direction of the School Business Manager, prepare and present financial reports according to agreed procedures.
- To support the School Business Manager planning and preparing the school's three-year budget planning process annually.
- To support the School Business Manager to prepare the preliminary annual budget plans.
- Under direction of the School Business Manager, prepare annual estimates and regular reports upon income and expenditure, monitor accounts against budgets and report on the financial state of the school to the school governors.
- Undertake all the schools accounting systems;
- Ordering, processing and payment of all goods and services.
- Operation and regular reconciliation of bank accounts.
- Maintenance of assets register.
- Preparation of invoices.
- Collection of fees and other dues.
- Managing school fund or similar budget.
- Prepare for school auditors as required.
- Monitor closely all financial records and tabulations.
- Liaise with Stoke City Council Payroll and Finance
- Monitor all school trips and ensure appropriate documentation is completed and submitted. Statistical returns
- Produce and ensure the school census is completed and returned on time
- Complete and submit complex forms, returns etc, including those to outside agencies Management Information System
- Assist in maintaining the SIMS system
- Ensure student records are up to date
- Co-ordinate the sending and receiving of new student records
- Analyse and evaluate data/information and produce reports/information/data as required Support General Administration
- Undertake general clerical duties as and when necessary, e.g. reception duties.
- Organise meetings and take notes (when required)
- Assist the Business Manager with the smooth and efficient set up, administration and management of the examinations held within the school and all related systems
- Assist in Post 16 administration, including maintaining Careers records
- To assist in the preparation of celebration and certificate assemblies Support to School
- Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of, support and ensure equal opportunities for all. Contribute to the overall ethos of the school.
- Appreciate and support the role of other professionals.
- Attend and participate in relevant meetings as required. Participate in training and other learning activities and performance development as required.
- Assist with pupil needs as appropriate during the school day.
Merit is a Pupil Referral Unit within the City of Stoke-on-Trent, our small school supports young people with a range of medical and mental health conditions which make attending mainstream school too difficult for them. We are seeking to appoint a highly motivated, adaptable and talented Senior Finance and Admin assistant to join our small and supportive team. If you are ambitious to develop professionally and are seeking a varied and rewarding role in a school that will invest in your personal development and training, we would love to hear from you. The successful candidate will have finance experience and a high standard of English and Maths. Being a team player is essential, as is a desire to support vulnerable young people in our calm and friendly school.
Stoke-on-Trent City Council is a unitary authority employing approximately 4,600 staff who deliver 700 services to more than 260,000 residents. Our city comprises of six towns: Burslem, Fenton, Hanley, Longton, Stoke and Tunstall. We are a city of strengths, with a proud heritage and bright future. We have undergone significant changes over the last few years. New ways of working have already transformed many service areas and we are determined to continue to develop more innovative approaches to ensure that we can maximise the benefits of transformation. Our city Although the 13th largest city in the UK, Stoke-on-Trent is rapidly outstripping a number of parts of the country with our economic growth and recovery. Stoke-on-Trent is a city with a strong sense of civic pride - we've been voted the kindest city in the UK - and a place where you'll receive a hugely warm welcome. We have a rich and diverse culture, steeped in our prestigious industrial heritage as the celebrated 'world capital of ceramics'. But we don't just want to celebrate our proud past - we firmly believe that Stoke-on-Trent's best years are ahead of it. We are determined to raise aspirations and match them with high-quality education and health provision, as well as improved opportunities to secure fulfilling and well-paid work. Through uniting social and economic opportunities, we are maximising the full power of the city council as a secure and steadfast institution within the city.
When you work for Stoke-on-Trent City Council you'll be helping to improve the lives and wellbeing of our residents. We'll provide you with support, learning opportunities and flexible working options and some amazing benefits including; a competitive salary, generous holidays, an excellent defined local authority benefit pension scheme, annual leave purchase scheme, cycle to work schemes just to name a few. We also have access to lifestyle benefits which offer a wide range of discounts such as family days out, travel, retail and many more. Our commitment to you Vibrancy and diversity are two of Stoke-on-Trent's greatest assets. A city founded on creative endeavour should value and celebrate the multitude of voices, ideas and identities that shape its culture. We are committed to creating a culture which is truly inclusive, where all staff feel valued, listened to, supported and able to do their work to the best of their abilities at all times. And we must ensure that our decisions and policies nurture and empower communities across our city and do not inadvertently disadvantage groups and individuals that we want to help to thrive. Our approach to Equality and Diversity is an invitation to all our communities to work with and for us so we can continue to improve how we deliver services residents need. Our employee networks are inclusive, open forums for colleagues with similar lived experiences. They allow staff to meet, support and mentor each other, alongside being a voice for under-represented groups to advise and support the organisation when developing policies and services.
Direct job link
www.jobs24.co.uk/job/finance-administration-assistant-124725759