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Posted today, 25 Apr
Job ref: 8fb0f47e70084911aee6fbde4bd73fdc
Full Job Description
Responsibilities
Office Management
+ Act as the main office contact for general day-to-day queries for staff
+ Ensure meeting rooms are set up for external meetings and cleared away afterwards
+ Book meeting rooms as required
+ Assist with any travel & hotel bookings for both domestic and international travel
+ Assist with meeting scheduling and sending diary appointments as required
+ Order office supplies as required
+ Manage the administration of the fire register
+ Liaise with the facilities manager as required on other office health & safety elements
+ Provide general administrative assistance as required
HR Support
+ Assist with recruiting tasks such as posting jobs, reviewing candidates, conducting screening calls, scheduling interviews, and following up with candidates
+ Schedule the onboarding process for new employees
+ Complete and process employee documentation and records and keep the employee database up to date
+ Track sickness and holidays in the employee database system
+ Provide ad-hoc employee assistance and deal with employee concerns as required
+ Escalate any HR issues to the HR Manager for resolution
+ Assist with the formulation of policies, procedures and changes as well as communicate all updates to employees
+ Assist with drafting offer letters, contracts and other HR-related documents
+ Assist with the performance and engagement of staff through the facilitation of 360 reviews & staff surveys etc, + Part Time Tuesday - Thursday in the office (22.5 hours per week)
+ Salary up to £28,000 FTE (£16,800 based on 3 days per week)
+ 25 days + bank holidays (pro-rata for part-time employees)
+ Enhanced maternity & paternity pay
+ 2 volunteering days per year
+ Birthday day off
+ 24/7 EAP
+ Excellent communication skills, both written and verbal
+ Excellent attention to detail
+ Confident working alone as well as part of a team
+ Previous administration experience
+ Tact and professionalism when handling confidential information and employee concerns
+ Previous experience in an office environment
+ Previous HR assistance experience is desirable but not essential
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