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Posted today, 8 Apr
Job ref: e8e123f60e004756b754530c5b01a54b
Full Job Description
- To allow access and greet visitors in line with the school procedure, including monitoring use of electronic signing in system for staff and visitors. Ensuring safeguarding is prioritised.
- To assist in the organisation and arrangements for meetings, including circulating agendas and minutes, organising venues/refreshments as required
- To provide general HR administrative support with personnel files, recruitment paperwork, and recording and booking of training courses if applicable
- To support whole school events such as parents evening and public events
- To provide administrative support for pupil trips and visits as required
- To receive and prioritise incoming telephone calls/emails and deal with them appropriately including recording and distributing messages as required and booking appointments
- To input new and updated information on the school's computerised systems for pupil records as appropriate, ensuring all records are maintained and up to date
- To maintain accurate school attendance records, processing data, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Headteacher requirements
- To provide administrative support relating to school census returns as required
- To produce data, reports and other information as required
- To manage the receipt, recording and overseeing of school payments, including cash received, following the trust cash handling process. Paying in accurately and sending the relevant documentation to the trust finance team in a timely manner
- To provide administrative support such as typing, photocopying, shredding, filing and archiving
- To sort and distribute incoming post and prepare outgoing mail, record incoming goods and provide assistance with stock control and lost property
- To ensure appropriate standards of tidiness and order in the school reception area so as to project a professional and welcoming environment for parents, pupils and visitors to the school
- To link with external agencies/providers as required, ensuring professionalism is maintained
- To manage the school diary
- To run the school's text communication service and relevant social media accounts
- To oversee the stock taking and replenishment of consumables
- To maintain a key role in the school's fire evacuation and emergency communication procedures
- To deal with all administrative aspects of the school meals process. Process school lunch orders, updating the associated systems accordingly and communicating menus to staff and parents. Chasing outstanding debts and alerting Headteacher of any significant/overdue debts as appropriate
- To maintain and develop content for the school website ensuring all information is current and accurate
- To produce the school newsletter as required
- To support other administrative functions in the school during busy periods, The Special Partnership Trust recognises the importance of developing a properly implemented People Strategy to underpin the overall strategic aims of the Trust. Our People Strategy is designed to help us attract prospective high calibre candidates, as well as drive engagement, productivity and retention of our high performing and high potential employees. It reflects our belief in putting our people first. This does not mean putting our learners second. It is based on the philosophy that if we create a positive and rewarding work environment, if our staff feel motivated, well managed and well supported, they in turn will provide the best possible outcome for our learners.
- Attainment of 5 GCSE's A-C (or equivalent) including English and Maths.
- Experience of reception and clerical work
- Experience of telephone network systems
- Communication skills
- Organisational skills
- Able to multitask and work effectively with frequent interruptions
- Able to work on own initiative and as part of a team
- Knowledge and practical application of Microsoft packages
- Demonstrates an awareness, understanding and commitment to the protection and safeguarding of children and young people
Multiple Locations - Multiple Terms
- £24,926 FTE (£21,923.53 actual salary) About Castlebridge School Castlebridge School is a brand new provision that is being developed in a beautiful and inspiring part of Devon and will consist of two sites. One in Tavistock and one in Ivybridge. The first site that will be opening is in Tavistock. Castlebridge School and the Tavistock Hub will predominantly be for pupils with emotionally based school avoidance and anxiety linked to autism. All pupils will have an EHCP and be processed through Devon admissions. This provision will be carefully designed to meet the needs of pupils who have often found it challenging in a mainstream school. Castlebridge School will cater for pupils from year 3 to year 11. Tavistock site will cater for up to 30 students within this age range., We recognise that our total reward offer, has got to consist of more than just money. We seek to provide our staff with a diverse range of benefits that support their day to day needs both at work and outside of work. These include generous leave entitlements and pension scheme as well as access to health/wellbeing tools, training & development, career pathways and opportunities to ensure they feel valued.
We are seeking a friendly, professional, and highly organised Receptionist to be the first point of contact for our school community. The ideal candidate will have a warm and approachable manner, a proactive attitude, and the ability to manage a busy front desk with care and confidentiality.,
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