Senior Administrative Off...
HM Prison & Probation Service, Reading
- Full time
- Temporary
Apply on company site
Environmental Pollution S...
Thames Water Utilities Limited, Reading
- Full time
- Temporary
Apply on company site
BSc Level 6 Chartered Sur...
Valuation Office Agency, Oxford
- Full time
- Temporary
Apply on company site
Customer Service Assistan...
Edgewell Personal Care, Terriers, Wycombe
- Full time
- Temporary
Apply on company site
Senior Scientist, Tumour ...
Adaptimmune, Caldecott, Vale of White Horse
- Full time
- Temporary
Apply on company site
Research Assistant in Imm...
University of Oxford, Oxford
- Full time
- Temporary
Apply on company site
KOCH Junior Fellow
University of Oxford, Oxford
- Full time
- Temporary
Apply on company site
Postdoctoral Researcher i...
University of Oxford, Osney, Oxford
- Full time
- Temporary
Apply on company site
Koch History Centre Manag...
University of Oxford, Oxford
- Full time
- Temporary
Apply on company site
Level 4 Sales Apprentices...
BMW, Whitley, Reading
- Full time
- Temporary
Apply on company site
Portfolio Manager - Menta...
Informa PLC, Caldecott, Vale of White Horse
- Full time
- Temporary
Apply on company site
Professorial Research Fel...
University of Oxford, Oxford
- Full time
- Temporary
Apply on company site
Trade Marketing Executive...
JACOBS DOUWE EGBERTS, Cox Green, Windsor and Maidenhead
- Full time
- Temporary
Apply on company site
LAS Specialty Registrar i...
Royal Berkshire Nhs Foundation Trust, Reading
- Full time
- Temporary
Apply on company site
Teaching Assistant (Woodl...
Addington School, Woodley, Wokingham
- Part time
- Temporary
Apply on company site
Assistant Grounds Person
Chiltern, Flackwell Heath, Buckinghamshire
- Full time
- Temporary
Apply on company site
Community Fundraising Ass...
Thames Valley Air Ambulance, Stokenchurch, Buckinghamshire
- Full time
- Temporary
Apply on company site
Teacher of Humanities (Ge...
Blessed Hugh Faringdon Catholic School, Reading
- Part time
- Temporary
Apply on company site
Postdoctoral Research Sci...
University of Oxford, Oxford
- Full time
- Temporary
Apply on company site
Senior Works Manager
Blackwell Earthmoving Limited, Walton, Aylesbury Vale
- Full time
- Temporary
Apply on company site
Senior Administrative Officer - Integrated Offender Management (Fixed Term) (Ref: 2738)
Salary not available. View on company website.
HM Prison & Probation Service, Reading
- Onsite working
- Full time
- Temporary
Posted today, 6 Feb
Job ref: 3d6a2ee16efb4c0cb72a436e6fe7f009
Full Job Description
The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.
The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.
The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities
for Administrative Assistants, Case Administrators and other administrative staff
Summary
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.
The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.
In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Management Support
Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
Collection and distribution of monies to/from Imprest, and maintenance of related records.
Act as Vetting Contact Point for the relevant division, function or cluster
Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
Attend meetings and events to represent the relevant Business Manager as agreed from time to time
Health, Safety & Fire
Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.
Effectively Manage and Develop staff
To provide effective management and leadership to the team
To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
Contribute to relevant training and development events as a trainer
Support recruitment activity for relevant posts within the cluster/division
Use communication effectively
Write reports to support the effective operation of the Division/Cluster/Function
Participate in meetings where appropriate, using appropriate skills, styles and approaches
Contribute to the management of the Division/Cluster/Function
Enhance your own performance
Manage own resources and take responsibility for own professional development
Use information to take critical decisions
Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary . Using data to identify trends and taking appropriate action to maintain and enhance performance.
Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
To ensure that all team resources, , are deployed cost effectively and provide best value
Undertake (or support locally if the role is held divisionally) the Knowledge and Information Liaison Officer role offering advice and guidance to OMs in completing such requests and work with Data Access Compliance Unit to complete responses. Acting as Record Retrieval Requestor in line with divisional, function or cluster arrangements., We'll assess you against these behaviours during the selection process:
+ Changing and Improving
+ Delivering at Pace
+ Developing Self and Others
+ Making Effective Decisions
+ Managing a Quality Service
Benefits
+ Access to learning and development
+ A working environment that supports a range of flexible working options to enhance your work life balance
+ A working culture which encourages inclusion and diversity
+ A Civil Service pension with an employer contribution of 28.97%
+ Annual Leave
+ Public Holidays
+ Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Demonstrate pro-social modelling skills by consistently reinforcing pro-social behaviour and attitudes and challenging anti-social behaviour and attitudes
To work within the aims and values of NPS and HMPPS
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
Behaviours
Changing and Improving
Making Effective Decisions
Delivering at Pace
Managing a Quality Service
Developing Self and Others
Essential Experience
Demonstrate previous administration experience, and experience of providing a wide range of management support activities
Evidence of providing support and assistance to colleagues in delivering a quality service.
Technical requirements
NVQ Level 2 or equivalent
GCSE Grade A-C in English and Maths (or equivalent)
IT Skills; Microsoft: Word, Excel, Outlook, and PowerPoint (or
equivalent i.e. Lotus Notes)