150 Level 3 Business Administrator Apprenticeship

Our client Springwell School in Mablethorpe are looking an apprentice to assist the administration team in the provision of clerical and administrative duties.

WORKING HOURS: 37 a week, term time only. This could be 8am until 4pm (3.30pm on Friday), or 8.30am until 4.30pm (4pm on Friday) or a combination

Main responsibilities, Tasks and Duties

• To carry out telephone, reception and messenger duties. To provide administrative support, including filing, word processing and reprographics work and data input.



• To open, distribute incoming mail, record and send outgoing mail. Receive incoming goods and check against orders as required.



• To assist the arrangement of routine in school activities such as medical/dental examinations, school photographs, induction evenings etc.



• To assist with the general administration of work experience, school trips etc.



• To assist in the compilation of such reports and records, and assessment of data as may be required by the school, governors, Education Authority or DfES.



• To assist in the compilation, maintenance and analysis of registers.



• To maintain such records as may be required, including admissions, leavers, staff and student records.



• To liaise with parents as directed regarding issues relating to individual pupils, including investigating absences.



• To handle cash in line with the schools finance policy, which may include collecting money from pupils and parents.



• To input data onto computerized systems eg. Arbor (or other database software) as required.


Creativity and Innovation

Work is straightforward and carried out under supervision and within set procedures with little opportunity for creativity.

Decisions

a) Discretion - Work is carried out within clearly defined policies and procedures; advice can be sought from line manager.

b) Consequences - impact on school administrative processes, which is likely to be easily identified and remedied.

Resources

General office equipment needed to carry out tasks, such as PC and audio equipment.

To handle cash in line with the schools finance policy, which may include collecting money from pupils and parents

Work Environment

a) Work demands

Work is subject to many interruptions from reception/telephone duties; this is part of the role and does not cause any significant change to the overall tasks to be carried out.

b) Physical demands

General office work, may involve long periods of working at a computer.

c) Working conditions

Work is carried out in a well-lit/ventilated office environment

d) Work context

Contact with parents/carers, students and employees on matters which are routine and non-contentious. The post holder may have limited exposure to abuse/aggression from students, parents and carers.

No formal qualification required

Keyboard skills, Computer literate

Desirable - 6 months relevant experience

CLAIT or equivalent qualification

NVQ2 in relevant discipline

You will be on the National Apprenticeship Minimum Wage of £6.40 per hour regardless of your age. After your first 12 months, this will be increased to the National Minimum Wage for your age bracket.