1779 - Facilities and Services Supervisor FSS - Stores

The job holder will provide day-to-day supervision and support for staff within Stores, Warehouse and Receiving Incoming Deliveries (RIDS) function. Co-ordinating the procurement, receiving and distribution of items across the establishment. This is a non-operational job with no line management responsibilities; however they will have supervisory responsibilities for staff. Responsibilities, Activities and Duties The job holder will be required to carry out the following responsibilities, activities and duties:

• Supervise the transactional activity associated with the stores/warehouse/RIDS function. This may include prison vehicle maintenance, stock taking, local assets, waste disposal, maintaining stock levels.
• Check that all goods are ordered, received, X-Ray/searched, receipted, stored in a secure manner and distributed appropriately.
• Contribute towards the development of local policy, procedures and practice and ensure consistency in the application of these policies.
• Prepare and process requisitions, receipt goods in and ensure stock levels are maintained through inventory systems.
• Prepare completed manufactured goods for distribution to other establishments.
• Monitor outside storage areas and containers, maintaining accurate details.
• Undertake general fork lift truck and HGV duties as and when required.
• Undertake vehicle checks.
Undertake other Supervisory tasks including :
• Supervise all staff within your area of responsibility, ensuring they are briefed on the work for the day and that relevant work area is maintained to a high standard.
• Update computer systems when required and prioritise activities in-line with local procedures, ensuring workload/regime is delivered, escalating issues to the Site manager when required.
• Contribute to staff appraisals, feeding relevant performance information to Line Managers.
• Contribute to the development of local practice, ensure consistency across the unit in the application of policies and procedures affecting prisoners and staff.
• Manage the tool inventory and maintain security standards within the work area.
• Complete paperwork for accident reports.
• Support the achievement of Service Delivery Indicators and standards, checking compliance with specific audit standards and suggesting improvements.
• Undertake compliance checks, contribute to risk assessments and respond to hazards as and when appropriate.
• Undertake routine coordination of resources in area of work ensuring effective utilisation of those resources and reduction of waste.
• Collect and collate data concerning the function.
• Proactively promote Prison Service policy in all activities and behaviours by promoting diversity, decency, safety and reducing re-offending agendas.
• Supervise compliance with H&S at work and other related legislation within area of responsibility. Ensure all documentation relating to H&S best practice is up to date and maintained.
• Identify and resource pest control issues.
• Ensure allocated Planned Maintenance and small repairs are carried out, undertaking service requests raised on the computer aided facilities management system.
• Act as a technical advisor when required, advising on regulations.
• Escort technical contractors when required, working with and supervising them in accordance with Local Security Strategy (LSS).
• Maintain regular communications via radio net in accordance with (LSS).
• Be responsible for tools and plant machinery, carrying out checks at regular intervals and completing all relevant documentation in accordance with Local Security Strategy (LSS) and National Security Framework (NSF).
• Comply with Health and Safety policies, procedures and legislation to ensure statutory and mandatory compliance.
• Drive estates vehicles and operate plant equipment.
• Operate within command mode in line with local contingency plans.
• Undertake incidental and emergency or urgent tasks and assignments as per Service Delivery Agreement timescales in a safe manner.
• Contribute to prisoner reports including parole and sentence planning.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.