90376 - Approved Premises Finance Officer - West Midlands

This role will assist in the accounting records and financial information in respect of a cluster of Approved Premises within a Division.

The role will assist with managing funding streams and purchasing, and ensuring payments are managed effectively., To ensure the efficient and effective monitoring and operation of the Approved Premises financial systems in accordance with NPS and HMPPS policies and procedures.

Support the Approved Premises Area Manager in collecting, reviewing and analysing budgets for the AP

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Provide support to Approved Premises Area Manager in monitoring, reviewing and reporting on devolved budget for Approved Premises cluster in line with HMPPS financial regulations and policies
Produce financial reports as required for the AP Area Manager, NPS division and Ministry of Justice
Develop and maintain financial administrative systems and procedures to support operational delivery in the Approved Premises cluster
Maintain accounts for the Approved Premises cluster
Undertake bank account reconciliation for Approved Premises cluster
Oversee purchasing for Approved Premises cluster, applying Value for Money principles, and process invoices
Provide guidance to staff about Approved Premises finance procedures
Monitor income received from Approved Premises residents in payment for service charges and take appropriate action
Reconcile the pay claims of flexible resource staff with hours worked and provide assurance to area managers that claims can be approved
Respond appropriately and pro-socially to financial enquiries from Approved Premises residents
To work within the aims and values of NPS and HMPPS
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.