Academic Office Assistant

We have an exciting opportunity for an Academic Office Assistant, a permanent, full-time appointment within the University of Oxford, Faculty of History, George Street, Oxford.
The Academic Office Assistant will support the delivery of undergraduate and graduate programmes by maintaining accurate information about teaching capacity and demands, managing the faculty's internal training scheme for preparing graduate students for teaching, producing lecture lists, supporting graduate language provision, and administering optional course elements. S/he reports to the Undergraduate Officer, but works closely with other administrative officers (with responsibility for graduate studies, admissions and examinations) as required.
The role
The postholder will manage availability of option choices for undergraduate Optional, Further, and Special Subject papers, disseminating information about options via Canvas and email, running the termly ballot process and liaising with course convenors, directors of study, visiting student programme directors, and the History of Art administrative team as required. They will also support the Academic Office in the maintenance of handbooks, course descriptions and reading lists; and prepare the graduate induction timetable for students starting in October and updating all associated online content.

You will have experience of managing administrative processes and customer facing work; demonstrable ability to work under pressure, meet strict deadlines and maintain excellent attention to detail, and experience of handling confidential information and managing difficult situations with tact and discretion. You will also have the ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others; a strong initiative, capable of suggesting improvements to systems and processes and working with senior staff to maximise efficiency is essential. Experience of working within an HE institution or within a service industry environment and experience of academic administration would be desirable.

Faculty of History, George Street, OX1 2RL, and from the date the Humanities department moves to its new premises, The Stephen A Schwarzman Centre for the Humanities in the Radcliffe Observatory Quarter, Oxford