ACCOTS Apprentice Administration Assistant

The Adult Critical Care Transfer Service (ACCOTS) primary role is to provide consultant decision-support, coordination and triage of all adult critical care transfer referrals and to perform time efficient, high quality transfer of these patients from hospitals within the Midlands, this role will be integral part in the support of the service.
This role will be located within the ACCOTS service at our Castle Donington base (DE74 2NP), which is easily accessible via local transport, there is also free parking onsite if required.
This role will include daily, weekly and monthly regular tasks such as data input, data validation, rota development while using a range of computer systems.
Please ensure you have the required qualifications as per the person specification as you will be expected to present evidence of these if successful.
Please note this post is not eligible for sponsorship., + You will work alongside the ACCOTS team to support the Leadership team with administrative duties.
+ This is a great opportunity to be part of a diverse service supporting delivery of the Adult Critical Care Transfer service within the East Midlands. You will have the opportunity to undertake a wide range of administrative tasks and duties while working alongside an experienced, highly skilled professional team.
+ The role offers the opportunity to develop skills and knowledge in a busy and varied environment. Communication and professionalism are an integral part of the role and self motivation and a willingness to have a flexible approach to learning and work is essential

Working for our organisation
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
+ high-quality care for all,
+ being a great place to work,
+ partnerships for impact, and
+ research and education excellence.
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
+ we are compassionate,
+ we are proud,
+ we are inclusive, and
+ we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust: http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies, + Following supervision and appropriate training the Apprentice Administration Assistant will be expected to efficiently undertake basic administration and clerical duties, this may include the following:
+ To assist in arranging meetings, including associated arrangements and booking rooms.
+ To provide support with the maintenance of stock, supplies, and equipment monitoring and ordering.
+ To add and update shifts of clinical staff and general rota management.
+ To assist with the booking of training sessions and preparing resources for trainers.
+ To provide support for staff with photocopying, scanning other admin tasks.
+ To develop the knowledge skills and confidence to accurately input data to enable the use of statistical data to inform future development of the service.
+ Ensure confidential information is kept securely at all times by locking cabinets and locking their computer screen when not in use.
+ Attending and taking part in meetings as appropriate and regular reviews with the Line Manager.
+ Be responsible for reporting faults in office equipment to the appropriate contacts.
+ Monitor the team mailbox and to forward relevant emails to the appropriate person if necessary, or deal with queries yourself.
+ To include typing of minutes, transcripts and preparing meetings agendas where appropriate.
+ To undertake statutory training as required in accordance with the Health and Safety regulations and the trusts policies.

University Hospitals of Leicester have fantastic opportunities for ambitious individuals to join one of the biggest and busiest NHS Trusts in the country. Serving the one million residents of Leicester, Leicestershire and Rutland, we have opportunities to work with experienced staff and develop your future career.

Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.
Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.
UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.
Disclosure and Barring Service Check
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.
The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.
The current price of a check is £38 for an enhanced and £18 for a standard check.
COVID 19 Risk Assessment
Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.
The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.
If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.
Covid Vaccination Status
Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.
University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.