Accounts Administrator

Provide Support in compiling and maintaining the company's financial records to ensure that the Company's legal requirements are fully met and a tight financial control over its records is maintained e.g., Debtor, Creditor and Bank records. Provide support to the Finance Controller. Candidate must have previous experience in similar accounting role.

Main tasks and responsibilities:

1. Oversee invoice control and general upkeep of MIS database.

2. Maintain and regularly review Company's debtor book, to ensure that payments are received promptly and the instances of bad debtors are kept to a minimum by regularly liaising with external customers via telephone and email.

3. Undertake account opening routines such as credit checks, allocation of credit limits and issuing of Pro-forma invoices and setting up new customer accounts in the system.

4. General filing and archiving.

5. Deal with general enquiries over the telephone in a professional and polite manner.

6. Order Materials to ensure production are able to meet required orders within the required timescales. Liaising with suppliers and production staff as appropriate.

7. Recording payments into cashbook and entering onto system.

8. Sales Invoicing and raising credit notes.

9. Recording and updating shorts & lates report.

10. Maintaining courier spreadsheets.

11. Booking overseas deliveries and producing export paperwork i.e commercial invoices.

12. Booking same day couriers.

13. Any other general ad-hoc duties as & when required.

14. Monitor and send out daily post

Knowledge and experience:

Experience of providing support within a busy office
· Previous experience using and maintaining management information systems and databases.

Good working knowledge of Microsoft Office packages
Previous experience ordering goods and monitoring expenditure
Skills and abilities:

· Good communication skills and a confident telephone manner.

· Customer focused, with good client liaison skills

Well organised, with ability to effectively manage own time and prioritise work
Good attention to detail.
Effective IT skills
· Good interpersonal skills, with ability to build and maintain effective working relationships with a range of people.

Demonstrates a flexible approach to changing priorities and the ability to work under pressure
· Ability to work as part of a team.

Able to achieve high levels of accuracy with figures
To have a reliable, flexible, and systematic approach to work