Accounts Assistant

To be member of a small Accounts team processing, analysing and recording all areas of Company and departmental sales, purchase, cash, bank transactions on an accurate and timely basis., To work as part of a close knit team to perform and/or ensure timely completion and delivery of the following:-

Sales

- To analyse and process sales invoices, customer receipts and any adjustments onto the Company system (NAV)

- To reconcile the sales ledger balances on a monthly basis

- To maintain the customer master records on NAV

Credit Controlling & Debt Management

- To provide holiday/absence cover for Credit Control in sending out customer statements and/or allocating customer remittances in NAV

Purchases

- To analyse, code and process staff expense claim forms for posting and payment

- To analyse and post purchase invoices and/or expense forms onto NAV

- To work collaboratively with Purchasing to resolve any issues with Purchase Orders

- Ensure sign off and authorisation are in accordance with the Company's procedures

- To check supplier statements against the purchase ledger and investigate missing invoices/discrepancies

- To process supplier BACS payments on monthly and half-monthly basis, and to reconcile the purchase ledger balances on a monthly basis

- To maintain supplier and staff purchase ledger master records on NAV

- Ensure the Purchase Ledgers are maintained in a tidy manner

- To cover for team sickness and holidays relating to all aspects of purchase processing in the Accounts department

Cash/Bank

- To draw/make sundry bank payments, to analyse and post transactions onto NAV

- To batch receipts for pay-in, analyse and post deposits/BACS receipts to NAV

- To draw/make petty cash payments and receipts, analyse and post transactions to NAV

- To reconcile petty cash and bank balances on a monthly basis

Other

- To provide cover and holiday/sick cover for team-mates

- Any other adhoc duties as required

"O"/"A" Levels equivalent or higher

- Understand or has experience with double entry

2. Specialist/Technical Knowledge, Skills or Aptitude:

- Working knowledge of an accounts office

- Numerate and accurate

- Experience with NAV system

- Experience with Spreadsheets/Word

3. Experience (type, level, extent, etc):

- Good hands-on transaction processing experience

- Experience with Sales, Purchase, Cash and bank processes

- Experience with NAV system

- Good IT skills (Spreadsheets/Word)

4. Personal Qualities

- A good team player

- Eye for detail

- Ability to work and more importantly, deliver, under pressure

- Flexible

- Ability to prioritise

- Self motivated

- Sense of humour

- Good time management