Accounts Payable Administrator

This is a wonderful opportunity to join Ocado on a permanent basis as an Accounts Payable Administrator. You will have responsibility for ensuring effectiveness of day-to-day operational Accounts Payable activities.

This role is responsible for ensuring that all invoices from suppliers are entered accurately and on a timely basis into the financial system.

Ensuring all payments are completed and within the agreed supplier payment terms.

As well as ensuring that all queries submitted by suppliers and Ocado staff are answered within the approved Service Level Agreement (SLA).

You will be

• Processing a high volume of Purchase Order invoice transactions in an accurate and timely manner in accordance to the agreed Service Level Agreement (SLAs).


• Take responsibility for clearing incomplete invoices, and ensuring the target rate of at least 70% first time matching for PO invoices is achieved


• Effectively manage and clear aged creditor balances


• Take ownership for reduction of debit balances


• Clear, reconcile and reprocess all rejected payments on the bank statement


• Responsible for the invoice matching process and managing any mismatches or discrepancies through the financial system that have been identified.


• Monitor the inboxes associated with Accounts Payable daily, for all invoices submitted via email, to ensure all service levels are being adhered to.


• Regularly following up on invoices processed but not approved, ensuring all invoices comply with the contractual payment terms.


• Liaises with the different departments within Ocado to ensure all queries are resolved in a timely manner.


• Contributes to team initiatives outside of own role and supports other areas within the department as required e.g. processing invoices and generating payments.


• All other duties relevant to the scope of the role
  
  Able to make straightforward decisions regarding their own work and manage more complex issues on behalf of the team


• Has previous knowledge and skills within an Accounts Payable department, in a high volume processing environment


• Proven experience in financial application software packages (ideally Oracle Fusion)


• Able to identify and solve any issues / discrepancies which arise using own judgement. Proactively seeks to find solutions in existing practices
  
  Ocado Group is an equal opportunities employer and as such makes every effort to ensure that all potential employees are treated fairly and equally, regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion or belief, age, or disability or union membership status., Our teams are putting the world's retailers online using the cloud, robotics, AI, and IoT. We provide services to partner clients globally via our innovative advanced robotics technology, known as the Ocado Smart Platform ("OSP"), this drives our highly automated, multi-million pound Customer Fulfilment Centres (CFCs).


In our CFCs - together with the proprietary software applications - we operate a world-class online grocery business that automates the single pick of products, ready for your online delivery.

Our employee benefits are designed for you, we care about people and we've ensured we have a wealth of benefits that focus on your well-being.

We regularly review our benefits to ensure we are supporting our employees appropriately.

30 days working from anywhere in the world' policy

Wellbeing support through dedicated apps and an Employee Assistance Programme

25 days annual leave, rising to 27 days after 5 years service (plus optional holiday purchase)

Pension scheme (various options available including employer contribution matching up to 7%)

Generous Private Medical Insurance (within the first month of joining!)

Income Protection (can be up to 50% of salary for 3 years) and Life Assurance (3 x annual salary)

22 weeks paid maternity leave and 6 weeks paid paternity leave (once relevant service requirements complete)

Train Ticket loan (interest-free)

Cycle to Work Scheme

Free shuttle bus to and from Hatfield Train Station to the Hatfield offices

Free shuttle bus to and from Welwyn Garden City Train Station to the Welwyn Garden City offices

Opportunity to participate in Sharesave and Buy as You Earn share schemes

15% discount on Ocado.com and free delivery for all employees (within the first month of joining!) #LI-HYBRID #LI-JK1