Accounts Payable Clerk

You will be working directly to the Accounts Payable Manager and will be responsible for the accurate and timely payment of the Trusts' creditors.
Heatherwood Hospital as a base but mostly working from home. AP team is made up of approximately 10 staff. Wider finance team of Business Support, Technical Accounts, Income, Costing, Contracting. App. 60 staff.

Main duties of the job
The main responsibility of the post is to ensure, under the supervision of the Accounts Payable Manager, the accurate and timely payment of the Trust's creditors in accordance with the Standing Financial Instructions and Procedure Notes

Working for our organisation
Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.
As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.
We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.
We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties, 1. Responsible for ensuring payments are made promptly to the Trusts suppliers, internal and external. With little direct supervision, planning and organising own workload to ensure all financial timetables are met.
2. To provide assistance to the Accounts Payable Manager with the processing of the payment run, to be able to use V look up tables and manipulate the payment data for verification prior to releasing the payment run to suppliers
3. To ensure that new suppliers details are checked and entered onto the efin system following the correct process for approval and verification of bank details.
4. Matching invoices with evidence of receipt using manual and computerised systems.
5. Scanning and templating of all invoices received in a timely and accurate manner.
6. Processing the invoices for payment using either EROS or Finance Process Manager tools.
7. Liaison with suppliers and trust managers to investigate and resolve written and telephone queries, often of a complex and sensitive nature relating to non payment of invoices.
8. Fast and accurate input of information to financial and procurement systems and spreadsheets requiring keyboard work for most of the day.
Other Duties
1. Maintain detailed procedure notes for all aspects of the role.
2. To assist with any improvements and developments within the department.
3. Acquire a working knowledge of all systems and procedures within the department to enable cross cover of other roles.
4. Any other duties appropriate to the grade as requested by your manager.
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As a well performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in health & wellbeing, delivering excellence for our communities.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR - Epic - went live in June and we are already beginning to reap the benefits of this ambitious investment.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.