Accounts Payable Clerk

We actively foster a friendly working culture where we create opportunities for people to connect, collaborate and belong. Our commitment to diversity, equity and inclusivity drives us to continually improve our culture, ensuring that everyone feels heard and welcomed., Working as part of a team within the finance department to ensure the smooth operation of the accounts payable function. Reporting to the Finance Manager, the post holder will ensure that accounting documents are collated, processed and paid in a timely and efficient manner., This is a hands on role and is part of a small team. The Accounts Payable (AP) Clerk is responsible for the day to day running of the accounts Payable function for the firm and its subsidiaries. Processing of Supplier invoices and staff expenses, compilation of weekly payment runs and full reconciliation of the Creditors ledger. The AP Clerk is also expected to provide cover for other members of the team during times of absence. Further duties to include but not limited to:

• Processing of all invoices and expenses in the Accounting system (100 - 200 per week)
• Ensuring invoices are coded accurately and have the relevant approval
• Preparation of payment runs in accordance with the department's schedules
• Process payment runs within the Firms banking software ready for approval by partners
• Day to day Management of the Accounts email account
• Distribution of queries to the relevant team member
• Reconciliation of supplier statements
• Responding to all supplier queries
• Assist members of the firm with any invoice information required
• Preparation of monthly aged creditors report
• Maintenance of exchange rates within the companies systems
• Provide support in the processing of company credit cards
• Assist in the year end audit process as necessary
• Assist with accounting system upgrade and migration projects
• Provide cover to the wider team during busy times or annual leave
In addition, any other duties a Director, Manager or Partner may reasonably ask of you.


• Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)
• Infor SunSystems
• Infor Q&A
• Lloyds On-line Banking System
• Intranet (SharePoint), Have approximately 5 years of experience working in Accounts Payable
• Must have prior experience working as a sole Accounts Payable (ideally in a small finance team)
• Experience of using accounting software (ideally with some exposure to Sun Accounts)
• Proficient in Microsoft excel (vlookups, xlookups, SUMIFS, Pivot Tables, Formulas)
• Capable of dealing with general problems or queries where appropriate
• Ability to work with limited supervision and manage own workload, Educated to A-level standard (or equivalent), with GCSE grades A-C (or equivalent) in English & Maths
• Experience within a professional services environment (ideally within a legal environment)
• Experience with Infor SunSystems accounting software
• A good understanding of Lloyds on-line banking platform
• Experience of working in a multi-currency environment, An excellent communicator (oral and written)
• Demonstrate open and honest communication, Team player, appreciating the goals of the greater department, Attention to detail, whilst ability to keep perspective and make informed decisions
• An ability to prioritise tasks effectively, working within tight deadlines and perform well under pressure
• Personable, organised, self-motivated, with ability to use own initiative, The successful candidate will have approximately five years experience working in Accounts Payable. Must have prior experience working as a sole Accounts Payable, ideally in a small finance team.
  
  Reddie & Grose LLP is an internationally renowned firm of European and United Kingdom patent, trade mark and design attorneys.
Our experienced team of over 100 IP professionals based in London, Cambridge, Munich and The Hague includes specialists in a wide range of technical disciplines. We offer services for a wide range of industries, with particular strengths in electronics and software, mechanical engineering, chemistry, pharmaceuticals and biotechnology. Our trade mark team provides specialist advice on branding and trade mark work; we also have a specialist team handling plant variety protection. We handle the full range of IP rights for a global client base ranging from SMEs starting to consider IP through to large corporations with rights in over 100 countries. Our services range from investigating competing rights, handling oppositions, drafting and filing applications, and maintaining portfolios. We resolve disputes about IP, working closely with other leading legal firms if it becomes necessary to resort to the courts. We understand work-life challenges and are sensitive to how work can impact your personal life. We respect this and will always encourage a good work-life balance. Our workplace is one where fairness, respect, equality and dignity are promoted and are part of the firm's everyday goals and behaviour. There is a welcoming culture where we recognise that the different backgrounds, values, attitudes, skills and experience of our staff means they bring a unique perspective to work issues., Reddie & Grose has an excellent reputation for training and we pride ourselves on the training we provide across all areas of the firm., We are a team who excel at meeting our clients' needs, proudly offering bespoke and high-quality services. Driven by continuous improvement and an unrelenting commitment to quality, we prioritise opportunities for our clients.


• 26 days annual leave plus all bank and public holidays
• Remote home working (40% office / 60% working from home)
• Discretionary Christmas bonus
• Family Friendly Policies
• Private Pension Scheme (with optional salary sacrifice)
• Semi-annual meetings with a Pensions Advisor
• Group Life Assurance (3 x salary)
• Cycle to work scheme (salary sacrifice scheme)
• Eye care vouchers
• Employee Assistance Programme
• Employee Benefits Platform
• Paid charity leave day
• Active social events calendar
• Interest free season ticket loans
• Private medical scheme
• Access to cycle store and shower facilities
• Positive culture for work-life balance
• Daily delivery of fresh fruit