Admin Officer

Local Public Health team is pleased to be offering an exciting fixed term/ secondment opportunity for an individual to join our team based at Bronllys Hospital near Brecon. We are looking for a highly motivated and reliable Administration and Resource Officer. The post-holder will be expected to work closely with the Business Support Manager and her team to support the needs of the wider team., The post holder will be instrumental in organising meetings, taking and producing minutes, preparing and formatting documentation. The post holder will need to work flexibly to ensure the smooth running of the public health team., Provide a range of clerical and secretarial services as directed.
+ Manage the diary and appointment schedule of managers as required, utilising diary time effectively which will involve adjustments to appointments to ensure deadlines are met.
+ Provide support and cross cover within the department.
+ Manage incoming correspondence, dealing with routine items and action reminders as instructed.
+ Respond to correspondence as directed, some of which will contain sensitive information.
+ Develop and maintain efficient, functional and up to date filing systems (paper and electronic), including the setting up and running of an efficient brought forward system where documentation can be retrieved promptly.
+ Track correspondence and monitor follow up actions to ensure their completion.
+ Organise meetings, including the booking of venues, equipment and refreshments; co-ordinate attendance.
+ Prepare accurate papers and minutes; monitoring the delivery of followup actions arising from the minutes.
+ Be a source of contact for both colleagues and the public, ensuring they are directed to the appropriate person. In particular be a source of contact for those attending reception, providing them with a sign-posting service. This will include being able to identify sensitive and confidential issues and ensuring they are handled in an appropriate manner.
+ Other duties to include the use of the internet to retrieve information, photocopying, filing and the extraction of files and arranging hospitality for visitors and guests as required.
+ Maintain a high standard of confidentiality when dealing with day-to-day enquiries and general correspondence from colleagues in the Health Board and members of the public.
+ Receive and deal with enquiries from members of the public, including those who may be irate or distressed or who have concerns regarding service delivery. The post holder will be required to overcome communication barriers in this respect.
+ Order and maintain supplies and process invoices using Oracle.
+ Ensure that advice given to the public is consistent with Health Board policy and procedure.
As a Health Board we embrace diversity and inclusion. We offer a supportive and welcoming place to work which is free from discrimination and fair in all our working practices.
We'll value your contribution whether you're looking for your first job, an apprenticeship, re-entering the workforce or looking for a career change. Powys Teaching Health Board warmly welcomes all.
You can complete your application in Welsh or English, it's entirely your choice. Once you've applied, we will keep you updated on the progress of your application, so be sure to check your emails regularly.

We are looking for an individual who has energy, enthusiasm and commitment, excellent interpersonal skills, and the confidence to deal with a wide range of matters with sensitivity and diplomacy. If you are a person who prides yourself on your communication and organisation skills, your ability to prioritise workload and your ability to work cohesively as part of a wider team, then we'd love to hear from you.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
We reserve the right to close this vacancy at any time. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form

Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed