Admin Team Coordinator

Responsibility for Administration The postholder will proactively support and work with the team admin manager (s) to oversee the teams work and ensure work/tasks are shared, distributed and completed to standard and to deadline. The post holders duty will encompass regular liaison regarding the maintenance of the appointments diary, typing of letters and reports, taking and transcribing minutes at meetings as necessary, organise meetings as requested, including preparation of agendas, telephone liaison as necessary with external agencies and making appointments at the request of the service. The post holder will assist in the maintenance of records, collation photocopying and any duties essential to the comprehensive administrative/ secretarial support service you will provide. To receive information/referrals, both verbally and in writing from patients, GPs, trusted referrers, carers, and staff which require tact and sensitivity. To ensure all messages given verbally, in writing or by
telephone are passed on to the correct discipline within reasonable/an agreed timescale. To receive incoming post and emails, collating with previous correspondence before passing to the team. To deal with correspondence on behalf of the team. Photocopying and collating documents as required. To take minutes of meetings, e.g., clinical governance, business meeting etc. To process office stationery and procurement orders/invoices. To maintain accurate records for service users. To undertake any other duties as may reasonably be required of you by the service.