Administration Assistant

To work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors. To role model high standards, as the first point of contact for most visitors and enquiries to the school.,

• Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks.
• General administration duties, such as preparing letters, texts and handouts.
• Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site.
• E-mail management and responding where appropriate.
• To process the school dinner systems in place within the academy.
• Carry out first day absence calling and report to SLT unexplained absences.
• On occasion may be required to accompany another with home visits.
• Process holiday fines.
• Report collation and information gathering, general administration, business analysis and any other duties as required by school management (e.g.; persistent absence monitoring)
• Ensure pupil attendance is monitored and high light to SLT any areas of concern.
• Providing an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations.
• Dealing with incoming correspondence including calls, post and e-mails in a professional manner.
• Hold a first aid certificate as required by the school.
• Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication.
• Undertaking ad hoc projects.
• Minute taking.
• Ensure the office and entrance area is well presented, tidy and organised.
• Process online payment system for parents to pay for trips/afterschool clubs etc.